Builders Invoice for Hong Kong

Builders Invoice Template for Hong Kong

A Builder's Invoice is a formal financial document used in Hong Kong's construction industry to request payment for completed construction works, renovations, or building services. The document must comply with Hong Kong's Construction Industry Council Ordinance and relevant tax regulations, providing detailed itemization of works completed, materials used, and associated costs. It serves as both a payment request and a legal record of services rendered, incorporating essential elements such as contractor registration details, tax information, and specific project references required under Hong Kong law.

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What is a Builders Invoice?

The Builder's Invoice is a fundamental document in Hong Kong's construction industry, essential for maintaining clear financial records and ensuring proper payment for construction services. This document is typically used when a builder or construction company has completed specific works or reached a payment milestone in a construction project. The Builder's Invoice must comply with Hong Kong's stringent regulatory requirements, including the Construction Industry Council Ordinance and Inland Revenue Ordinance. It serves multiple purposes: requesting payment, documenting completed works, providing tax documentation, and maintaining project records. The document typically includes detailed breakdowns of labor, materials, and other costs, along with necessary regulatory information such as business registration numbers and contractor licenses.

What sections should be included in a Builders Invoice?

1. Builder's Information: Company name, business registration number, contact details, and contractor registration details

2. Client Information: Full name/company name, address, and contact details of the client

3. Invoice Details: Invoice number, date, payment terms, and due date

4. Project Information: Project reference number, site address, and brief description of the overall project

5. Work Description: Detailed description of the specific works completed during the billing period

6. Cost Breakdown: Itemized list of works with quantities, unit prices, and subtotals

7. Total Amount: Subtotal, any applicable taxes, and final total amount in HKD

8. Payment Instructions: Bank account details and payment methods accepted

9. Terms and Conditions: Standard payment terms, late payment policies, and other relevant conditions

What sections are optional to include in a Builders Invoice?

1. Progress Summary: Used when the invoice is for ongoing projects to show percentage completion and milestone achievements

2. Variations: Include when there are approved changes to the original scope of work

3. Retention Details: Used when retention money is being held, showing amounts and release dates

4. Previous Payments: Include for ongoing projects to show history of payments and remaining balance

5. Safety Certification: When specific safety requirements or certifications need to be documented

6. Quality Assurance: When specific quality checks or certifications need to be documented

What schedules should be included in a Builders Invoice?

1. Schedule A - Detailed Work Breakdown: Comprehensive breakdown of all works with detailed measurements and calculations

2. Schedule B - Materials List: Detailed list of materials used with quantities and costs

3. Schedule C - Time Sheets: Breakdown of labor hours and rates if charging on a time basis

4. Appendix 1 - Progress Photos: Photographic evidence of completed works

5. Appendix 2 - Certificates: Copies of relevant certificates, permits, or compliance documents

6. Appendix 3 - Variation Orders: Copies of approved variation orders referenced in the invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Agreement Contract

Cost

Free to use
Relevant Industries

Construction

Real Estate Development

Property Management

Infrastructure Development

Residential Construction

Commercial Construction

Industrial Construction

Interior Renovation

Building Maintenance

Civil Engineering

Relevant Teams

Finance

Accounts Payable

Construction Operations

Project Management

Quantity Surveying

Procurement

Contract Administration

Site Operations

Financial Control

Construction Administration

Relevant Roles

Construction Manager

Project Manager

Quantity Surveyor

Site Supervisor

Accounts Payable Manager

Finance Director

Construction Director

Contracts Manager

Building Surveyor

Procurement Manager

Chief Financial Officer

Project Accountant

Construction Accountant

Site Manager

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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