The Smoking Risk Assessment is a crucial document required for businesses operating in New Zealand to demonstrate compliance with workplace health and safety obligations regarding smoking-related risks. This document becomes necessary when organizations need to assess and manage risks associated with smoking in and around their premises, including exposure to second-hand smoke, fire hazards, and compliance with smoke-free environment requirements. The assessment is particularly important given New Zealand's strict regulatory framework under the Health and Safety at Work Act 2015 and the Smoke-free Environments and Regulated Products Act 1990. It helps organizations identify potential risks, implement appropriate control measures, and maintain documentation of their risk management approach, while also supporting the country's broader smoke-free initiatives.
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1. Assessment Details: Information about the assessment date, assessor details, and location being assessed
2. Scope and Purpose: Clear outline of what the assessment covers and its objectives
3. Legal Framework: Reference to relevant New Zealand legislation and regulations governing smoking in workplaces
4. Site Description: Detailed description of the premises, including floor plans and identified smoking/non-smoking areas
5. Risk Identification: Systematic identification of smoking-related risks, including second-hand smoke exposure points
6. Risk Analysis: Evaluation of identified risks, their likelihood, and potential consequences
7. Current Control Measures: Description of existing measures to control smoking-related risks
8. Recommendations: Proposed additional control measures and improvements
9. Implementation Plan: Timeline and responsibilities for implementing recommended control measures
10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of the assessment
1. Designated Smoking Areas Assessment: Detailed assessment of designated smoking areas if the organization provides them
2. Ventilation System Analysis: Technical assessment of ventilation systems if indoor smoking areas exist
3. Special Events Considerations: Additional risk assessment for special events or temporary arrangements
4. Contractor Management: Specific procedures for managing smoking risks related to contractors if applicable
5. Emergency Response Procedures: Specific procedures related to smoking-related emergencies if significant risks are identified
1. Risk Assessment Matrix: Detailed matrix showing risk ratings and assessment criteria
2. Floor Plans: Marked floor plans showing smoking-related risk areas and control measures
3. Incident Report Form: Template for reporting smoking-related incidents and non-compliance
4. Control Measure Checklist: Detailed checklist for implementing and monitoring control measures
5. Relevant Legislation Excerpts: Key excerpts from relevant New Zealand smoking and health and safety legislation
6. Signage Requirements: Specifications and locations for required no-smoking signage
Relevant legal definitions
Smoking
Vaping
Second-hand Smoke
Third-hand Smoke
Designated Smoking Area
Smoke-free Zone
PCBU (Person Conducting a Business
Worker
Workplace
Risk
Hazard
Control Measure
Reasonably Practicable
Indoor Workspace
Outdoor Workspace
Public Area
Smoking-Related Incident
Smoking Receptacle
Buffer Zone
Ventilation System
Safe Work Procedure
Assessment Period
Review Date
Compliance Officer
Emergency Response
Risk Rating
Likelihood
Consequence
Regulated Products
Smoke-free Policy
Building Occupant
Contractor
Visitor
Enforcement Action
Non-compliance
Vaping
Second-hand Smoke
Third-hand Smoke
Designated Smoking Area
Smoke-free Zone
PCBU (Person Conducting a Business
Worker
Workplace
Risk
Hazard
Control Measure
Reasonably Practicable
Indoor Workspace
Outdoor Workspace
Public Area
Smoking-Related Incident
Smoking Receptacle
Buffer Zone
Ventilation System
Safe Work Procedure
Assessment Period
Review Date
Compliance Officer
Emergency Response
Risk Rating
Likelihood
Consequence
Regulated Products
Smoke-free Policy
Building Occupant
Contractor
Visitor
Enforcement Action
Non-compliance
Clauses
Assessment Scope
Risk Identification
Hazard Assessment
Control Measures
Compliance Requirements
Workplace Safety
Environmental Health
Emergency Procedures
Implementation
Monitoring
Review and Update
Reporting Requirements
Enforcement
Training and Education
Documentation
Responsibilities
Access and Egress
Ventilation Requirements
Signage Requirements
Incident Management
Risk Identification
Hazard Assessment
Control Measures
Compliance Requirements
Workplace Safety
Environmental Health
Emergency Procedures
Implementation
Monitoring
Review and Update
Reporting Requirements
Enforcement
Training and Education
Documentation
Responsibilities
Access and Egress
Ventilation Requirements
Signage Requirements
Incident Management
Relevant Industries
Hospitality
Healthcare
Education
Retail
Manufacturing
Construction
Office and Commercial
Warehousing and Logistics
Entertainment and Events
Public Administration
Tourism and Accommodation
Industrial and Mining
Transportation
Relevant Teams
Health and Safety
Facilities Management
Human Resources
Operations
Risk Management
Compliance
Property Management
Quality Assurance
Employee Relations
Environmental Health
Relevant Roles
Health and Safety Manager
Facility Manager
Risk Assessment Officer
Compliance Manager
Operations Manager
Human Resources Director
Building Manager
Workplace Safety Coordinator
Environmental Health Officer
Chief Operations Officer
Site Supervisor
Quality Assurance Manager
General Manager
Property Manager
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