Legal Templates
Name Change Declaration Form

Name Change Declaration Form for the Netherlands

Name Change Declaration Form Template for Netherlands

A standardized legal document used in the Netherlands for individuals seeking to formally change their first name(s) and/or surname. This form, governed by Dutch civil law and administrative regulations, collects comprehensive personal information, current name details, requested changes, and the legal grounds for the name change request. It includes mandatory sections for personal identification, declaration of truth, and various optional sections depending on the applicant's specific circumstances, such as parental consent for minors or partner consent for married individuals. The document serves as an official application to Dutch authorities and must comply with the requirements set forth in the Dutch Civil Code and related legislation.

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What is a Name Change Declaration Form?

The Name Change Declaration Form is a crucial document within the Dutch legal system, used when individuals seek to modify their legal name. This form is required under Dutch law for various circumstances, including personal preference, family circumstances, gender transition, or integration purposes. It must comply with the Dutch Civil Code (Burgerlijk Wetboek) and the Decree on Change of Surname (Besluit Geslachtsnaamswijziging). The document captures essential information including current personal details, proposed name changes, and legal justification for the request. It may require supporting documentation such as birth certificates, proof of identity, and relevant court orders. The form serves as the primary instrument for initiating the official name change process with Dutch authorities and must be submitted along with prescribed fees to the appropriate governmental body.

What sections should be included in a Name Change Declaration Form?

1. Personal Information: Current full legal name, date of birth, place of birth, BSN number, current address, and contact details

2. Current Name Details: Breakdown of current first name(s) and surname, including how they are registered in the Dutch Personal Records Database

3. Requested Name Change: Specific details of the new name being requested, clearly separated into first name(s) and/or surname as applicable

4. Reason for Name Change: Detailed explanation of the grounds for requesting the name change, with reference to applicable legal provisions

5. Declaration of Truth: Formal statement that all provided information is true and complete

6. Identity Verification: Section for attaching or referencing required identity documents

7. Signature Block: Date, place, and signature fields for the applicant and/or legal representatives

What sections are optional to include in a Name Change Declaration Form?

1. Parental Consent: Required when the application concerns a minor, including consent fields for both parents or legal guardians

2. Partner Consent: Required when the name change affects or requires consent of a spouse or registered partner

3. Previous Name Changes: Required if the applicant has previously changed their name, detailing history of previous changes

4. International Aspects: Required for applicants with multiple nationalities or international connections affecting the name change

5. Criminal Record Declaration: Required in some cases to declare presence or absence of criminal records that might affect the application

6. Psychological Report Reference: Required when name change is requested based on psychological or gender-related grounds

What schedules should be included in a Name Change Declaration Form?

1. Document Checklist: List of all required supporting documents that must be submitted with the application

2. Fee Schedule: Current applicable fees for the name change procedure

3. Identity Document Copies: Certified copies of passport, ID card, or other official identity documents

4. Supporting Documentation: Any additional documents supporting the reason for name change (medical records, psychological reports, etc.)

5. Translation Certificate: Required for any non-Dutch documents, must be translated by a sworn translator

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Government Services

Legal Services

Public Administration

Identity and Security Services

Financial Services

Healthcare

Education

Immigration and Naturalization

Relevant Teams

Legal Affairs

Public Records

Civil Registry

Administrative Services

Customer Support

Document Processing

Compliance

Identity Management

Data Management

Public Services

Relevant Roles

Civil Registry Officer

Legal Administrative Assistant

Municipal Clerk

Identity Documents Specialist

Public Services Administrator

Legal Counsel

Immigration Officer

Customer Service Representative

Data Management Specialist

Compliance Officer

Records Manager

Industries
Dutch Civil Code Book 1, Article 4: Establishes the fundamental right of every Dutch citizen to have a first name and surname, and sets basic rules for names
Decree on Change of Surname (Besluit Geslachtsnaamswijziging): Specific regulations detailing the conditions under which surnames can be changed and the procedure to be followed
General Administrative Law Act (Algemene wet bestuursrecht): Governs the administrative procedure for name change applications and decisions by government authorities
Naming and Registration of Personal Data Act (Wet basisregistratie personen): Regulates how personal data, including names, must be registered in the Dutch Personal Records Database
EU General Data Protection Regulation (GDPR): Governs the processing of personal data in the name change procedure and ensures privacy protection
Dutch Civil Code Book 1, Article 7: Specifies rules regarding first names and the grounds for their modification
Fees and Legal Costs Act (Wet tarieven in burgerlijke zaken): Establishes the fees applicable for name change procedures
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