Legal Templates
Superannuation Declaration Form

Superannuation Declaration Form for the Netherlands

Superannuation Declaration Form Template for Netherlands

A legally mandated form under Dutch pension law that documents an employee's pension arrangements and choices within the Netherlands' pension system. This document captures essential information including personal details, employment information, pension scheme selection, contribution preferences, and beneficiary nominations. It serves as an official record of the pension arrangements between the employee, employer, and pension provider, ensuring compliance with Dutch pension regulations and tax requirements. The form also includes provisions for value transfers and partner pension arrangements where applicable.

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What is a Superannuation Declaration Form?

The Superannuation Declaration Form is a crucial document in the Dutch pension system, required whenever an employee enters into a new pension arrangement or makes significant changes to existing arrangements. It forms part of the mandatory documentation under the Dutch Pension Act (Pensioenwet) and related legislation. The form must be completed at the start of employment, when changing pension providers, or when making material changes to pension arrangements. It includes comprehensive information about the employee's pension choices, beneficiary nominations, and any existing pension rights. The document ensures compliance with Dutch pension regulations and tax laws while protecting both employer and employee interests in the pension arrangement. It serves as a reference point for future pension-related queries and forms part of the employee's permanent record.

What sections should be included in a Superannuation Declaration Form?

1. Personal Information: Employee's personal details including name, date of birth, BSN (Dutch social security number), contact information, and marital status

2. Employment Details: Current employment information including employer name, employment start date, salary details, and working hours

3. Pension Scheme Selection: Declaration of the chosen pension scheme and acknowledgment of terms

4. Contribution Elections: Selected contribution levels and any voluntary additional contributions

5. Beneficiary Nomination: Designation of beneficiaries for death benefits and partner pension

6. Previous Pension Details: Information about any existing pension schemes from previous employers

7. Declaration and Signature: Employee's confirmation of the accuracy of provided information and understanding of the pension arrangements

What sections are optional to include in a Superannuation Declaration Form?

1. Partner Information: Details of spouse/registered partner - required only if employee has a partner eligible for partner pension

2. Value Transfer Request: Section for requesting transfer of pension rights from previous pension schemes - only needed for employees with existing pension rights

3. Investment Preferences: For schemes with investment options - only required if the pension scheme offers investment choices

4. Early/Late Retirement Options: Section for indicating preferred retirement age if different from standard retirement age

5. International Employment: Additional information required for employees who work partially abroad or are expatriates

What schedules should be included in a Superannuation Declaration Form?

1. Pension Scheme Summary: Overview of the main features and benefits of the pension scheme

2. Contribution Rate Tables: Tables showing applicable contribution rates based on age and salary

3. Risk Benefits Overview: Details of death, disability, and partner pension benefits

4. Privacy Notice: Information about how personal data will be processed in accordance with GDPR

5. Tax Information Sheet: Summary of tax treatment of pension contributions and benefits under Dutch tax law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Financial Services

Professional Services

Manufacturing

Technology

Healthcare

Retail

Construction

Education

Government

Non-profit

Transportation

Energy

Agriculture

Hospitality

Relevant Teams

Human Resources

Finance

Legal

Compliance

Payroll

Employee Benefits Administration

HR Operations

Risk Management

Relevant Roles

HR Manager

Pension Administrator

Benefits Coordinator

HR Director

Payroll Specialist

Finance Manager

Compliance Officer

HR Business Partner

Employee Benefits Manager

HR Operations Manager

General Employee

New Hire

Chief Financial Officer

HR Administrator

Legal Counsel

Industries
Pensioenwet (Dutch Pension Act): The primary legislation governing occupational pensions in the Netherlands, covering pension rights, obligations of pension providers, governance requirements, and information requirements to participants
Wet verplichte deelneming in een bedrijfstakpensioenfonds (Mandatory Participation in an Industry-wide Pension Fund Act): Regulates mandatory participation in industry-wide pension funds and sets out conditions for exemptions
Wet op de loonbelasting 1964 (Wage Tax Act): Contains tax regulations regarding pension contributions and benefits, including the tax-favorable treatment of pension savings
IORP II Directive (EU) 2016/2341: European Union directive setting standards for occupational retirement provisions, implemented in Dutch law, affecting pension fund governance and cross-border activities
Wet bescherming persoonsgegevens (Dutch Data Protection Act): Regulates the handling of personal data in pension administration, working in conjunction with GDPR
Algemene Ouderdomswet (AOW - General Old Age Pensions Act): Defines the state pension system which forms the first pillar of the Dutch pension system and impacts supplementary pension arrangements
Wet op het financieel toezicht (Financial Supervision Act): Provides framework for financial supervision of pension funds and insurers offering pension products
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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