Supplier Declaration Form for the Netherlands

Supplier Declaration Form Template for Netherlands

A Supplier Declaration Form is a formal document used in the Netherlands and EU context that provides essential declarations and confirmations from suppliers regarding their products, services, and compliance with various regulations. The document serves as a legal declaration covering aspects such as product origin, regulatory compliance, quality standards, and various certifications required under Dutch and EU law. It includes specific sections addressing product specifications, compliance with trade regulations, and adherence to relevant industry standards, forming a crucial part of supply chain documentation and regulatory compliance.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a standardized document used in Dutch and EU commerce to establish and verify supplier compliance with various regulatory requirements and standards. This document is typically required when establishing new supplier relationships, updating existing supplier information, or as part of regular compliance monitoring processes. The form includes crucial information about product specifications, origin declarations, regulatory compliance, and quality assurance commitments. It serves as a legally binding declaration under Dutch law and is particularly important for companies operating within the EU's single market. The Supplier Declaration Form helps organizations maintain compliance with Dutch and EU regulations while managing supply chain risks and ensuring proper documentation for customs, quality control, and regulatory purposes.

What sections should be included in a Supplier Declaration Form?

1. Supplier Information: Basic details of the supplier including legal name, registration number, address, and contact information

2. Product Information: Detailed description of the products or services being supplied, including relevant product codes, specifications, and quantities

3. Origin Declaration: Declaration of the country of origin for the products and confirmation of compliance with rules of origin

4. Regulatory Compliance: General declarations regarding compliance with applicable laws, regulations, and standards

5. Quality Assurance: Declarations regarding quality management systems and quality standards compliance

6. Certification Statement: Formal statement confirming the accuracy of all provided information, with date and signature fields

What sections are optional to include in a Supplier Declaration Form?

1. Environmental Compliance: Additional declarations regarding environmental standards and sustainability practices, used when supplying environmentally sensitive products

2. Social Responsibility: Declarations regarding labor practices and social responsibility, particularly relevant for suppliers from certain regions or industries

3. Export Control: Specific declarations regarding export control regulations, required for products subject to international trade restrictions

4. Intellectual Property: Declarations regarding IP rights and ownership, needed when dealing with branded or patented products

5. Chemical Composition: Detailed declaration of chemical contents, required for chemical products or materials with specific chemical components

What schedules should be included in a Supplier Declaration Form?

1. Product Specifications: Detailed technical specifications and requirements for the products being supplied

2. Certificates of Compliance: Copies of relevant certification documents (e.g., ISO certificates, quality certifications)

3. Test Reports: Results of any required product testing or quality assessments

4. Material Safety Data Sheets: Safety information for products containing hazardous materials or chemicals

5. Manufacturing Process Documentation: Description of manufacturing processes and quality control procedures where required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Chemical Industry

Electronics

Automotive

Food and Beverage

Pharmaceuticals

Textiles

Construction Materials

Industrial Equipment

Consumer Goods

Agriculture

Medical Devices

Aerospace

Energy

Relevant Teams

Procurement

Supply Chain

Legal

Compliance

Quality Assurance

Operations

Regulatory Affairs

Sourcing

Vendor Management

Import/Export

Documentation

Supply Chain Risk Management

Relevant Roles

Procurement Manager

Supply Chain Director

Compliance Officer

Quality Assurance Manager

Import/Export Specialist

Customs Compliance Manager

Supplier Relationship Manager

Legal Counsel

Operations Director

Purchasing Officer

Supply Chain Analyst

Regulatory Affairs Manager

Product Safety Manager

Sourcing Manager

Vendor Management Specialist

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Form Of Declaration

A legally binding written statement under Dutch law where a party formally declares specific facts or circumstances.

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What is a Supplier Declaration Form?

What sections should be included in a Supplier Declaration Form?

What sections are optional to include in a Supplier Declaration Form?

What schedules should be included in a Supplier Declaration Form?

Authors

Alex Denne

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