Legal Templates
Sworn Declaration

Sworn Declaration for the Netherlands

Sworn Declaration Template for Netherlands

A Sworn Declaration (Beëdigde Verklaring) under Dutch law is a formal legal document where an individual makes statements under oath regarding specific facts or circumstances. This document carries significant legal weight in the Netherlands and must comply with specific requirements under Dutch civil law and procedural regulations. It serves as formal evidence in legal proceedings and administrative matters, requiring proper execution before authorized officials and containing explicit acknowledgment of the legal consequences of making false statements. The document must be structured to meet Dutch legal requirements while maintaining clarity and precision in the statements made.

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What is a Sworn Declaration?

A Sworn Declaration is a crucial legal instrument in the Dutch legal system, used when formal statements need to be made under oath for various purposes such as legal proceedings, administrative procedures, or official records. This document type is governed by Dutch civil law and procedural regulations, requiring careful attention to form and content. The declaration must be executed before authorized officials (typically a notary public or designated authority) and includes explicit statements about the truth of the content and understanding of legal consequences for false statements. Sworn Declarations are commonly used in situations requiring official verification of facts, such as immigration matters, court proceedings, property transactions, or administrative procedures. The document holds significant evidential value and can be used both within the Netherlands and, when properly legalized, in international contexts.

What sections should be included in a Sworn Declaration?

1. Declaration Header: Title of the document ('Sworn Declaration'/'Beëdigde Verklaring') and date of execution

2. Declarant Information: Full legal name, date of birth, address, and any relevant identification details of the person making the declaration

3. Capacity Statement: Statement confirming the declarant's legal capacity and competence to make the declaration

4. Oath Statement: Formal statement acknowledging that the declaration is made under oath and understanding of the legal consequences of making false statements

5. Subject Matter: Clear and detailed description of the facts or circumstances being declared

6. Truth Confirmation: Statement confirming that all information provided is true and accurate to the best of the declarant's knowledge

7. Execution Block: Place for signature, date, and official authentication elements

What sections are optional to include in a Sworn Declaration?

1. Professional Qualifications: Include when the declaration relates to professional expertise or requires specific qualifications to make the statements

2. Supporting References: When the declaration refers to specific documents, events, or other evidence that supports the statements made

3. Translation Certificate: Required when the declaration needs to be used in multiple languages or jurisdictions

4. Witness Statement: When additional witnesses are present during the declaration and need to confirm its execution

5. Prior Declarations: Reference to any previous declarations on the same matter, if applicable

What schedules should be included in a Sworn Declaration?

1. Identification Documents: Copies of relevant identification documents of the declarant

2. Supporting Documents: Any documents referenced in or supporting the declarations made

3. Official Translations: If the declaration is in multiple languages, certified translations should be attached

4. Authorization Documents: If the declarant is acting on behalf of another party, documents showing their authority to do so

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Legal Services

Financial Services

Government and Public Sector

Immigration Services

Real Estate

Healthcare

Education

International Trade

Manufacturing

Professional Services

Insurance

Banking

Relevant Teams

Legal

Compliance

Human Resources

Administrative Services

Corporate Governance

Risk Management

Regulatory Affairs

Document Control

Corporate Secretariat

International Relations

Relevant Roles

Legal Counsel

Compliance Officer

Corporate Secretary

HR Manager

Immigration Specialist

Risk Manager

Administrative Officer

Notary Public

Legal Administrator

Regulatory Affairs Manager

Company Director

General Counsel

Document Control Specialist

Corporate Governance Officer

Industries
Dutch Civil Code (Burgerlijk Wetboek): Contains fundamental provisions about legal statements and declarations, particularly Book 3 regarding legal acts and representations
Dutch Code of Civil Procedure (Wetboek van Burgerlijke Rechtsvordering): Governs the use of sworn declarations as evidence in legal proceedings and establishes their procedural requirements
Dutch Criminal Code (Wetboek van Strafrecht) Article 207: Defines and sets penalties for perjury in official statements, relevant because sworn declarations are official statements under oath
Dutch Notaries Act (Wet op het notarisambt): Regulates who can officially witness and authenticate sworn declarations, particularly relevant if the declaration needs notarization
General Administrative Law Act (Algemene wet bestuursrecht): Relevant when sworn declarations are used in administrative proceedings or submitted to government authorities
Dutch Legal Documents Authentication Act (Wet op de legalisatie van handtekeningen): Governs the authentication of signatures on legal documents, including sworn declarations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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