Legal Templates
Declaration Of Domicile

Declaration Of Domicile for the Netherlands

Declaration Of Domicile Template for Netherlands

A Declaration of Domicile is a formal document used in the Netherlands to officially register one's residential address with the local municipality (gemeente). This document falls under Dutch administrative law and is governed by the Personal Records Database Act (Wet Basisregistratie Personen - BRP). It serves as an official statement of an individual's primary residence and is crucial for various administrative purposes, including tax assessment, social services access, and municipal services. The declaration must comply with specific requirements set by Dutch law and local municipal regulations, making it a key document in the Dutch residential registration system.

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What is a Declaration Of Domicile?

The Declaration of Domicile (Verklaring van Woonplaats) is a fundamental document within the Dutch administrative system, required when establishing or changing one's official residence in the Netherlands. This declaration is mandatory under Dutch law and must be filed with the local municipality within five days of moving to a new address. The document includes essential personal information, current address details, and often requires supporting documentation such as a rental agreement or property deed. It's particularly important for various administrative processes, including tax purposes, social benefits, and official communications with government authorities. The declaration is commonly used in situations involving relocation, whether domestic or international, and is especially relevant for expatriates, students, and professionals moving to the Netherlands. The document must comply with the Wet Basisregistratie Personen (BRP) and local municipal regulations.

What sections should be included in a Declaration Of Domicile?

1. Personal Information: Full legal name, date of birth, nationality, and identification document details of the person making the declaration

2. Current Address Declaration: Explicit declaration of the current residential address in the Netherlands, including street name, house number, postal code, and city

3. Date of Residence: The date from which the declared address has been or will be the primary residence

4. Household Composition: Details of other persons residing at the same address (if any), including their relationship to the declarant

5. Previous Address: Details of the previous residential address, if moving from within the Netherlands or from abroad

6. Declaration Statement: Formal statement confirming the truth and accuracy of the provided information

7. Signature Block: Place for date, location, and signature of the declarant

What sections are optional to include in a Declaration Of Domicile?

1. Co-resident Authorization: Written permission from the main resident/owner of the property, required when registering at an address where others already reside

2. Temporary Stay Declaration: Additional section needed when the residence is intended to be temporary (less than 4 months)

3. Student Status: Special section for students, including details of educational institution and expected duration of study

4. Employment Details: Required for cases where residency is related to employment in the Netherlands

5. Power of Attorney: Required when the declaration is being made on behalf of someone else

What schedules should be included in a Declaration Of Domicile?

1. Required Documentation Checklist: List of supporting documents that must be submitted along with the declaration

2. Proof of Address: Copies of relevant documents proving right to reside at the address (rental agreement, property deed, etc.)

3. Identity Documentation: Certified copies of passport or ID card and residence permit if applicable

4. Municipal Guidelines: Specific requirements and procedures of the relevant municipality for processing the declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Government and Public Administration

Real Estate

Education

Immigration Services

Corporate Relocation

Legal Services

Healthcare

Financial Services

International Business

Human Resources

Relevant Teams

Human Resources

Global Mobility

Legal Administration

Compliance

International Operations

Employee Services

Housing Administration

Immigration Services

Student Affairs

Expatriate Services

Relevant Roles

HR Manager

Global Mobility Specialist

Relocation Coordinator

Immigration Specialist

Compliance Officer

Municipal Registration Officer

International Student Advisor

Housing Coordinator

Legal Administrator

Expatriate Services Manager

Corporate Housing Manager

Employee Relations Specialist

Administrative Officer

International HR Consultant

Industries
Wet Basisregistratie Personen (BRP): Dutch Personal Records Database Act - This is the primary law governing how residential information is registered and maintained in the Netherlands. It outlines the requirements for registering address and personal information with the municipality.
Burgerlijk Wetboek Boek 1, Article 1:10-1:15: Dutch Civil Code Book 1 provisions regarding domicile and residence - These articles define what constitutes a legal domicile and how it is determined under Dutch law.
Algemene wet bestuursrecht (Awb): General Administrative Law Act - This law sets out the general principles for dealing with government authorities, including the process of making official declarations.
Algemene Verordening Gegevensbescherming (AVG): General Data Protection Regulation (GDPR) implementation in Dutch law - This regulates how personal information in the declaration must be handled and protected.
Gemeentewet: Municipalities Act - This law provides the legal basis for municipal regulations regarding residence registration and local administrative procedures.
Wet op de identificatieplicht: Identification Act - This law is relevant as it requires individuals to properly identify themselves when making official declarations, including declarations of domicile.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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