Legal Templates
Employer Declaration Form

Employer Declaration Form for the Netherlands

Employer Declaration Form Template for Netherlands

The Dutch Employer Declaration Form (Werkgeversverklaring) is a standardized document used in the Netherlands to officially verify employment status, income, and employment conditions. This document is primarily used for mortgage applications, rental agreements, and other official purposes where proof of employment and income is required. It includes detailed information about the employee's position, salary, contract type, and employment history, all verified and declared by the employer under Dutch law. The form must comply with various Dutch regulations, including employment law, privacy law (GDPR), and financial services regulations.

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What is a Employer Declaration Form?

The Employer Declaration Form (Werkgeversverklaring) is a fundamental document in the Dutch employment and financial system, designed to provide official verification of employment status and income details. It is most commonly required when employees apply for mortgages, rental properties, or certain government benefits, serving as a standardized way for employers to confirm employment terms and income. The document must comply with Dutch employment law, the General Data Protection Regulation (GDPR), and other relevant legislation. The form includes detailed information about the employment relationship, including salary, contract type, and duration of employment. Given its legal significance and widespread use in financial decisions, accuracy and completeness are crucial. The document is typically valid for three months from the date of issue and must be signed by an authorized representative of the employer.

What sections should be included in a Employer Declaration Form?

1. Employer Information: Complete details of the employer including legal name, address, KvK (Chamber of Commerce) number, and tax registration number

2. Employee Information: Personal details of the employee including full name, date of birth, BSN number, and current address

3. Employment Details: Basic information about the employment relationship including start date, position, type of contract (fixed/indefinite term)

4. Salary Information: Details of the employee's gross salary, frequency of payment, and any fixed allowances

5. Working Hours: Declaration of regular working hours per week and any shift patterns

6. Leave Entitlement: Statement of annual leave days and any specific leave arrangements

7. Declaration of Compliance: Formal declaration that all information provided is accurate and complies with relevant Dutch employment laws

8. Signature Section: Space for employer's authorized representative signature, date, and company stamp

What sections are optional to include in a Employer Declaration Form?

1. Collective Labor Agreement: Details of applicable CAO (Collective Labor Agreement) if the employer is bound by one

2. Foreign Employment Details: Additional section for non-Dutch employees, including work permit details and residency status

3. Specific Allowances: Details of variable or performance-based compensation, if applicable

4. Company Benefits: Information about additional benefits like company car, phone, or laptop

5. Previous Employment: Details of any relevant previous employment periods with the same employer

What schedules should be included in a Employer Declaration Form?

1. Salary Specification: Detailed breakdown of salary components and calculations

2. Work Schedule: Detailed overview of working hours and shift patterns if complex

3. Benefits Overview: Comprehensive list and description of all employment benefits

4. Supporting Documents Checklist: List of required supporting documents that should be attached to the declaration

5. Privacy Notice: GDPR-compliant statement about how personal data in the declaration will be processed and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Banking & Finance

Real Estate

Healthcare

Technology

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Transportation

Government

Non-Profit

Agriculture

Energy

Relevant Teams

Human Resources

Finance

Legal

Compliance

Payroll

Personnel Administration

Employee Services

Corporate Services

Relevant Roles

HR Manager

HR Administrator

Payroll Specialist

Finance Manager

Office Manager

HR Director

Compliance Officer

Legal Counsel

Personnel Administrator

HR Business Partner

Compensation Specialist

Benefits Administrator

Industries
Dutch Civil Code (Burgerlijk Wetboek): Primary legislation governing employment relationships in the Netherlands, particularly Book 7, Title 10 which covers employment contracts and employer obligations
General Data Protection Regulation (GDPR/AVG): EU regulation on data protection and privacy, relevant for handling employee personal information in declarations
Dutch Working Conditions Act (Arbeidsomstandighedenwet): Legislation concerning workplace safety and working conditions that employers must declare compliance with
Dutch Working Hours Act (Arbeidstijdenwet): Regulations regarding working hours, rest periods, and overtime that may need to be declared
Dutch Minimum Wage and Minimum Holiday Allowance Act: Law governing minimum wage requirements and holiday allowances that employers must comply with and declare
Dutch Wages and Salaries Tax Act (Wet op de loonbelasting): Tax legislation relevant for employer declarations regarding employee taxation and social security contributions
Dutch Foreign Nationals Employment Act (Wet arbeid vreemdelingen): Legislation regarding the employment of foreign nationals, which may need to be addressed in employer declarations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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