Legal Templates
Salary Declaration Form

Salary Declaration Form for the Netherlands

Salary Declaration Form Template for Netherlands

A Dutch Salary Declaration Form is a legally required document that formalizes and documents the salary arrangements between an employer and employee in the Netherlands. This document serves multiple purposes: it confirms the agreed-upon compensation package, provides necessary information for tax authorities, and ensures compliance with Dutch employment law requirements. The form includes essential details such as basic salary, allowances, tax information, and personal data, all structured according to Dutch legal requirements and GDPR guidelines. It serves as an official record for both tax purposes and employment verification.

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What is a Salary Declaration Form?

The Salary Declaration Form is a mandatory document in the Dutch employment context, required under various pieces of legislation including the Wet op de loonbelasting 1964 and the Dutch Civil Code. This document must be maintained for all employees working in the Netherlands, regardless of their nationality or employment type. The form serves as an official record of salary arrangements, tax status, and employment conditions, essential for both employer compliance and employee tax declarations. It must be updated whenever there are significant changes to salary or employment conditions and maintained in accordance with Dutch record-keeping requirements. The Salary Declaration Form includes personal information, salary details, tax information, and any special arrangements or allowances, all of which must be documented in compliance with both Dutch employment law and GDPR requirements.

What sections should be included in a Salary Declaration Form?

1. Employee Information: Basic details of the employee including full name, date of birth, BSN number, and address

2. Employment Details: Position, department, employment start date, and type of contract (permanent/temporary)

3. Salary Specifications: Gross monthly salary, salary scale/grade if applicable, and working hours

4. Mandatory Allowances: Holiday allowance (vakantiegeld) and any other statutory benefits

5. Tax Information: Tax bracket, special tax ruling status (like 30% ruling if applicable)

6. Declaration: Statement confirming the accuracy of provided information and signature sections for both employer and employee

What sections are optional to include in a Salary Declaration Form?

1. Additional Benefits: Used when the employee receives non-standard benefits like company car, phone allowance, or internet compensation

2. Overtime Arrangements: Include when the position is eligible for overtime compensation

3. Shift Work Allowances: Required when employee works in shifts with corresponding allowances

4. International Employee Provisions: Include for expatriate employees with special arrangements like cost of living adjustments or housing allowances

5. Performance-Based Components: Used when salary includes variable components like bonuses or commission structures

What schedules should be included in a Salary Declaration Form?

1. Salary Calculation Breakdown: Detailed calculation showing gross to net salary including all deductions

2. Benefits Overview: Comprehensive list of all monetary and non-monetary benefits

3. Historical Salary Data: Record of previous salary adjustments and their effective dates

4. Tax Ruling Documentation: Copies of special tax status documentation if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Healthcare

Education

Retail

Construction

Public Sector

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Non-Profit

Relevant Teams

Human Resources

Payroll

Finance

Administration

Legal

Compliance

Operations

Relevant Roles

HR Manager

Payroll Administrator

HR Business Partner

Financial Controller

HR Director

Compensation & Benefits Specialist

HR Administrator

Finance Manager

Tax Specialist

HR Operations Manager

Payroll Manager

Employee Relations Manager

HR Compliance Officer

Industries
Dutch Civil Code (Burgerlijk Wetboek): Book 7, Title 10 specifically deals with employment agreements and salary requirements in the Netherlands
Wet op de loonbelasting 1964 (Wage Tax Act): Defines requirements for wage tax declarations and salary documentation in the Netherlands
Wet minimumloon en minimumvakantiebijslag (WML): Regulates minimum wage requirements and holiday allowance that need to be reflected in salary declarations
Algemene wet inzake rijksbelastingen (General Tax Act): Contains general provisions about tax obligations and documentation requirements for employers and employees
AVG/GDPR (Algemene verordening gegevensbescherming): Regulates the processing and protection of personal data in salary documentation
Wet op de identificatieplicht: Requirements for identity verification that must be reflected in employment and salary documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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