The Salary Declaration Form is a mandatory document required for all new employees in New Zealand organizations, as well as for existing employees when their circumstances change. This form collects crucial information needed for proper salary processing and tax compliance, including the employee's tax code, KiwiSaver preferences, and banking details. It ensures employers can meet their obligations under New Zealand's Income Tax Act 2007, KiwiSaver Act 2006, and related employment legislation. The form must be completed accurately to avoid tax processing errors and ensure correct statutory deductions. It serves as a key reference document for payroll processing and may need updating when an employee's circumstances change, such as starting an additional job or changing their tax code.
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1. Personal Information: Employee's full legal name, IRD number, date of birth, and contact details
2. Employment Details: Position title, employment start date, and employment type (full-time, part-time, casual)
3. Tax Code Declaration: Selection of appropriate tax code and confirmation of tax status
4. KiwiSaver Status: Declaration of KiwiSaver membership status and chosen contribution rate
5. Salary Details: Agreed salary amount, payment frequency, and any agreed allowances
6. Bank Account Information: Employee's bank account details for salary payments
7. Declaration and Signature: Employee's confirmation that all provided information is true and correct, with signature and date
1. Student Loan Declaration: Required only if the employee has a student loan and needs to declare their loan status
2. Secondary Employment: Required if this is not the employee's main employment
3. Working for Families: Required if the employee receives Working for Families Tax Credits
4. Salary Sacrifice Arrangements: Optional section for any agreed salary sacrifice arrangements
5. Special Tax Rate: Required only if the employee has a special tax rate certificate from IRD
1. Tax Code Explanation Sheet: Reference guide explaining different tax codes and their application
2. KiwiSaver Information Sheet: Information about KiwiSaver contribution rates and opt-out provisions
3. Privacy Statement: Detailed information about how the employee's personal information will be collected, used, and protected
Relevant legal definitions
Clauses
Personal Information
Privacy Protection
Tax Declaration
KiwiSaver Declaration
Student Loan Declaration
Secondary Employment Declaration
Bank Account Authorization
Working for Families Declaration
Salary Details
Declaration of Accuracy
Information Update Obligation
Data Protection
Statutory Compliance
Certification
Privacy Protection
Tax Declaration
KiwiSaver Declaration
Student Loan Declaration
Secondary Employment Declaration
Bank Account Authorization
Working for Families Declaration
Salary Details
Declaration of Accuracy
Information Update Obligation
Data Protection
Statutory Compliance
Certification
Relevant Industries
Agriculture
Construction
Education
Financial Services
Healthcare
Hospitality
Information Technology
Manufacturing
Mining
Professional Services
Retail
Transportation
Public Sector
Non-Profit
Entertainment
Relevant Teams
Human Resources
Payroll
Finance
Administration
Compliance
People & Culture
Accounting
Relevant Roles
Human Resources Manager
Payroll Administrator
HR Coordinator
Finance Manager
Accountant
HR Business Partner
Payroll Manager
HR Administrator
Finance Officer
Compliance Officer
HR Director
Chief Financial Officer
Office Manager
HR Specialist
Payroll Specialist
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