Legal Templates
Name Change Declaration Form

Name Change Declaration Form for New Zealand

Name Change Declaration Form Template for New Zealand

A Name Change Declaration Form is a legal document used in New Zealand to formally request and register a change of name with the Registrar-General. The document is governed by the Births, Deaths, Marriages, and Relationships Registration Act 1995 and requires detailed personal information, the proposed new name, and a statutory declaration. The form must be witnessed by an authorized person and submitted with supporting documentation and applicable fees. It serves as an official record of the name change process and, once approved, becomes a legal basis for updating various official documents and records.

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What is a Name Change Declaration Form?

The Name Change Declaration Form is a crucial legal document used in New Zealand when an individual wishes to formally change their name. This document is required under the Births, Deaths, Marriages, and Relationships Registration Act 1995 and must be completed by anyone seeking to legally change their name, whether due to marriage, divorce, personal preference, or other reasons. The form collects essential information including current legal name, proposed new name, personal identifiers, and requires a statutory declaration. It must be witnessed by an authorized person such as a Justice of the Peace or solicitor. The completed form, along with supporting documentation and prescribed fees, is submitted to the Registrar-General for processing. Upon approval, the name change becomes legally recognized and can be used for updating official documents such as passports, driver's licenses, and other identification documents.

What sections should be included in a Name Change Declaration Form?

1. Current Personal Details: Section for current legal name, date of birth, place of birth, and other identifying information

2. Proposed New Name: Section detailing the full new name being requested

3. Contact Information: Current residential address, postal address, and contact details of the applicant

4. Citizenship Status: Information about New Zealand citizenship or permanent residency status

5. Identity Verification: Details of acceptable identification documents being provided

6. Declaration: Statutory declaration confirming the truth of information provided and understanding of legal implications

7. Witness Details: Information about the authorized person witnessing the declaration

What sections are optional to include in a Name Change Declaration Form?

1. Parental Consent: Required when the applicant is under 18 years of age

2. Previous Name Changes: Required if the applicant has changed their name before

3. Marriage/Civil Union Details: Required if the name change relates to a marriage or civil union

4. Cultural Name Significance: Optional section for explaining cultural significance of names, particularly relevant for Māori names

5. Court Order Details: Required if the name change is mandated by a court order

6. Guardian Details: Required when application is made by a guardian on behalf of someone else

What schedules should be included in a Name Change Declaration Form?

1. Appendix A - Document Checklist: List of required supporting documents to be submitted with the application

2. Appendix B - Proof of Identity Documents: Detailed list of acceptable identification documents and requirements

3. Appendix C - Fee Schedule: Current fees for name change registration and additional services

4. Appendix D - Witness Qualification List: List of persons authorized to witness the declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Government Services

Legal Services

Public Administration

Identity and Documentation Services

Immigration Services

Financial Services

Healthcare

Education

Relevant Teams

Legal

Compliance

Human Resources

Administration

Government Services

Identity Services

Records Management

Customer Service

Documentation

Relevant Roles

Legal Administrator

Court Registrar

Immigration Officer

Human Resources Manager

Compliance Officer

Identity Services Officer

Records Manager

Justice of the Peace

Solicitor

Legal Secretary

Government Services Officer

Bank Officer

School Administrator

Industries
Births, Deaths, Marriages, and Relationships Registration Act 1995: Primary legislation governing name changes in New Zealand, outlining the procedures and requirements for legally changing one's name
Births, Deaths, Marriages, and Relationships Registration Regulations 1995: Supporting regulations that provide detailed requirements for name change applications and documentation
Privacy Act 2020: Legislation governing the collection, use, and protection of personal information in name change applications
Family Court Rules 2002: Rules relevant when name changes involve minors or require Family Court approval
Te Tiriti o Waitangi (Treaty of Waitangi): Foundational document that may be relevant when considering name changes involving Māori names or cultural considerations
Citizenship Act 1977: Relevant for name changes involving citizenship certificates or naturalized citizens
Teams

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