The Company Letter For Visa Application is an essential document in Malaysia's immigration process, required whenever a company seeks to employ or continue employing foreign nationals in Malaysia. This document is mandated by Malaysian immigration authorities and must comply with the Immigration Act 1959/63 and related regulations. It serves multiple purposes: confirming the employment relationship, specifying job details and duration, demonstrating the company's commitment to immigration compliance, and providing necessary information for visa processing. The letter must be drafted on official company letterhead and signed by authorized personnel, typically covering details such as the applicant's personal information, position, salary range, and employment terms. It's particularly crucial for Employment Pass, Professional Visit Pass, and other work-related visa categories in Malaysia's jurisdiction.
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1. Company Letterhead: Official company letterhead including company name, registration number, address, and contact details
2. Date and Reference Number: Current date and internal reference number for tracking purposes
3. Addressing Authority: Formal address to the relevant immigration authority
4. Subject Line: Clear indication of letter's purpose (Visa Application Support)
5. Employee Information: Full details of the employee including full name, passport number, nationality, and current position
6. Purpose of Application: Clear statement of the type of visa being applied for and its purpose
7. Employment Details: Information about the role, duration of employment, and basic terms
8. Company Undertaking: Company's commitment to comply with immigration laws and responsibility for the employee
9. Authorized Signatory: Signature block with name, designation, and company stamp
1. Salary and Benefits: Include when required by specific visa categories or when demonstrating financial capability is necessary
2. Project Details: Required when the visa is for a specific project or contract-based work
3. Family Members: Include when the application includes dependent family members
4. Previous Visa History: Relevant for renewal applications or when the employee has prior work history in Malaysia
5. Skills and Qualifications: Include when applying for specialized work categories or professional visas
1. Employee Documentation: Copies of passport, existing visas, and relevant identification documents
2. Company Documentation: Company registration certificate, licenses, and other corporate documents
3. Employment Contract: Copy of employment contract or offer letter
4. Educational Certificates: Copies of relevant educational and professional qualifications
5. Supporting Letters: Additional support letters from parent company or project partners if applicable
Relevant legal definitions
Applicant
Employment Pass
Immigration Authority
Company
Employer
Position
Contract Period
Passport
Work Location
Sponsoring Entity
Base Salary
Reporting Manager
Employment Contract
Immigration Act
Visa
Professional Qualification
Registration Number
Business License
Authorized Signatory
Official Company Stamp
Employment Pass
Immigration Authority
Company
Employer
Position
Contract Period
Passport
Work Location
Sponsoring Entity
Base Salary
Reporting Manager
Employment Contract
Immigration Act
Visa
Professional Qualification
Registration Number
Business License
Authorized Signatory
Official Company Stamp
Clauses
Company Identification
Employment Confirmation
Position Description
Duration of Employment
Remuneration Statement
Immigration Compliance
Corporate Undertaking
Financial Responsibility
Repatriation Commitment
Employment Terms
Skills Transfer
Legal Compliance
Document Verification
Authority Statement
Contact Information
Employment Category
Visa Category Declaration
Company Good Standing
Employment Confirmation
Position Description
Duration of Employment
Remuneration Statement
Immigration Compliance
Corporate Undertaking
Financial Responsibility
Repatriation Commitment
Employment Terms
Skills Transfer
Legal Compliance
Document Verification
Authority Statement
Contact Information
Employment Category
Visa Category Declaration
Company Good Standing
Relevant Industries
Manufacturing
Technology and IT
Oil and Gas
Financial Services
Education
Healthcare
Construction
Professional Services
Telecommunications
Hospitality and Tourism
Research and Development
Engineering
Automotive
Mining and Resources
Aerospace
Relevant Teams
Human Resources
Legal
Corporate Secretarial
Executive Office
Administration
Compliance
Global Mobility
Talent Acquisition
Corporate Services
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Company Secretary
Managing Director
Chief Executive Officer
Operations Director
Administrative Manager
Compliance Officer
HR Executive
Legal Manager
Immigration Specialist
Global Mobility Manager
Talent Acquisition Manager
Corporate Services Manager
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