The Final Warning Letter To Employee is a crucial document in Malaysian employment relations, typically issued after previous verbal and written warnings have failed to achieve the desired improvement in employee conduct or performance. It serves as the last formal notice before potential termination, aligned with Malaysian employment law, particularly the Employment Act 1955 and Industrial Relations Act 1967. This document should clearly detail the specific issues, reference previous warnings, outline expected improvements, specify timelines, and state potential consequences. It's essential for creating a clear record of the disciplinary process, protecting both employer and employee interests, and ensuring compliance with legal requirements for fair dismissal procedures in Malaysia.

1. Letter Header and Date: Company letterhead, date, and reference number of the letter

2. Employee Details: Full name, employee ID, position, department, and reporting manager of the employee

3. Subject Line: Clear indication that this is a Final Warning Letter

4. Current Violation Details: Specific description of the current misconduct or performance issue, including dates and incidents

5. Previous Warnings Reference: Details of previous warnings issued, including dates and nature of warnings

6. Impact Statement: Description of how the employee's conduct affects the organization, team, or work environment

7. Expected Improvements: Clear outline of the specific improvements or changes required from the employee

8. Consequences Statement: Clear statement of potential consequences if behavior/performance doesn't improve, including possibility of termination

9. Compliance Statement: Reference to relevant company policies and procedures that have been violated

10. Timeline for Improvement: Specific timeframe given for the employee to demonstrate improvement

11. Acknowledgment Section: Space for employee signature acknowledging receipt of the warning letter