The Warning Letter To Employee For Unacceptable Behaviour is a crucial human resource management tool used in Malaysian workplaces when formal documentation of employee misconduct is required. This document is typically issued after verbal warnings have proven ineffective or when the severity of the behavior warrants immediate written documentation. It must comply with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967, while adhering to company policies and procedures. The letter serves multiple purposes: documenting the specific incident(s) of misconduct, establishing clear expectations for improvement, outlining potential consequences, and protecting the company legally by demonstrating due process in addressing workplace issues. It's an essential step in progressive discipline and may be referenced in future employment decisions or legal proceedings.

1. Letter Header: Company letterhead, date, reference number, and classification (e.g., 'Private & Confidential')

2. Recipient Details: Employee's full name, position, department, and employee ID

3. Subject Line: Clear indication that this is a warning letter and brief reference to the misconduct

4. Incident Description: Detailed account of the specific unacceptable behavior or violation, including dates, times, and locations

5. Policy Reference: Citation of specific company policies, rules, or regulations that were violated

6. Previous Communications: Reference to any verbal warnings or previous discussions about the behavior

7. Impact Statement: Description of how the behavior affects the workplace, colleagues, or company operations

8. Required Corrective Action: Clear outline of expected behavior changes and improvements required

9. Consequences: Statement of potential consequences if behavior continues, including possible termination

10. Closing Statement: Formal closing including timeline for improvement and offer for discussion

11. Signature Block: Space for manager/HR signature, employee acknowledgment, and witness signature