The Warning Letter To Employee For Unacceptable Behaviour is a crucial document in UAE workplace disciplinary procedures, governed by UAE Federal Law No. 33 of 2021 and its implementing regulations. It serves as a formal documentation of employee misconduct and is typically issued after verbal warnings or when the severity of the behavior warrants immediate written notification. The document should be used when an employee violates company policies, demonstrates unprofessional conduct, or fails to meet behavioral expectations. It must include specific details about the incident(s), reference to relevant policies or regulations, clear expectations for improvement, and information about potential consequences. The letter forms part of the employee's official record and may be referenced in future disciplinary actions or termination procedures. Under UAE law, the employee must be given an opportunity to respond to the warning, and the entire process must be documented in compliance with local labor regulations.

1. Letter Header: Company letterhead, date, reference number, and formal letter formatting

2. Employee Information: Full name, employee ID, position, department, and other relevant identifying details of the employee

3. Subject Line: Clear indication that this is a warning letter and the general nature of the violation

4. Incident Details: Specific description of the unacceptable behavior or violation, including dates, times, and locations

5. Policy Reference: Reference to specific company policies, procedures, or UAE Labor Law provisions that were violated

6. Previous Warnings: Reference to any previous verbal or written warnings, if applicable

7. Required Improvement: Clear statement of expected behavior and specific improvements required

8. Consequences: Description of potential consequences if behavior continues, including possible termination

9. Response Period: Statement giving the employee the right to respond within a specified timeframe (as per UAE Labor Law)

10. Signature Block: Space for signatures of relevant authority, HR representative, and employee acknowledgment