The Exit Letter From Employer is a crucial document in Malaysian employment practice, required when an employment relationship is terminated for any reason, including resignation, retirement, or termination by the employer. This document must comply with Malaysian employment legislation, particularly the Employment Act 1955 and the Industrial Relations Act 1967. The letter serves multiple purposes: it formally documents the end of employment, confirms final settlements, outlines the return of company property, reminds employees of their post-employment obligations, and serves as an official record for future reference. The Exit Letter should be issued promptly following the notice of termination or resignation and must include specific details as required by Malaysian law, such as the last working day, final payment calculations, and any continuing obligations. This document is particularly important as it can protect both parties' interests and may be required for various administrative purposes, including future employment verification and legal compliance.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is an Exit Letter/Confirmation of Employment Termination

3. Opening Statement: Reference to prior discussions or notice of termination, confirming the employment termination

4. Employment Details: Employee's name, position, department, and employment duration

5. Termination Details: Last working day, notice period details, and handover requirements

6. Final Settlement: Information about final salary, leave encashment, and other statutory payments

7. Company Property: List of company properties to be returned and deadline for return

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

9. Closing Statement: Expression of appreciation and future reference provision

10. Signature Block: Authorized signatory details and company stamp