The Reference Letter For Employee From Manager is a crucial document in the Malaysian professional landscape, typically issued when an employee is leaving an organization or seeking new opportunities. It serves as an official endorsement of the employee's professional experience, skills, and conduct during their tenure with the company. Under Malaysian employment practices, such reference letters should be objective, factual, and comply with relevant legislation including the Employment Act 1955 and Personal Data Protection Act 2010. The document typically includes verification of employment dates, role descriptions, responsibilities, achievements, and professional conduct assessment, providing valuable insights for potential employers while maintaining appropriate confidentiality and professional standards.
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1. Letter Header: Company letterhead including company name, address, contact details, and date
2. Recipient Information: "To Whom It May Concern" or specific recipient details if known
3. Introduction: Establishes the purpose of the letter and confirms the employment relationship
4. Employment Duration: Specific dates of employment period and nature of employment (full-time, part-time, etc.)
5. Role Description: Employee's job title(s) and key responsibilities during their tenure
6. Performance Assessment: Evaluation of the employee's work quality, achievements, and key strengths
7. Professional Conduct: Commentary on the employee's reliability, teamwork, and professional behavior
8. Closing Statement: Recommendation statement and invitation for further contact if needed
9. Signature Block: Manager's name, title, contact information, and signature
1. Specific Achievements: Detailed examples of notable projects or accomplishments, used when the employee had significant achievements worth highlighting
2. Reason for Leaving: Brief explanation of departure circumstances, included only if positive and relevant
3. Technical Skills: Specific mention of technical competencies and certifications, particularly relevant for technical roles
4. Leadership Capabilities: Description of management or leadership experience, included for employees who held supervisory roles
5. Character Traits: Personal attributes and soft skills, included when particularly noteworthy or requested
1. Performance Records: Summary of performance reviews or achievements (if formal documentation is requested)
2. Project Portfolio: List of major projects completed (particularly relevant for technical or creative roles)
3. Training Certificates: Copies of relevant professional certifications obtained during employment
Relevant legal definitions
Clauses
Employment Verification
Duration of Employment
Role Description
Responsibilities
Performance Assessment
Professional Conduct
Skills and Competencies
Achievements
Attendance and Punctuality
Teamwork and Collaboration
Leadership
Recommendation Statement
Contact Information
Confidentiality
Authentication
Duration of Employment
Role Description
Responsibilities
Performance Assessment
Professional Conduct
Skills and Competencies
Achievements
Attendance and Punctuality
Teamwork and Collaboration
Leadership
Recommendation Statement
Contact Information
Confidentiality
Authentication
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Media and Entertainment
Real Estate
Public Sector
Relevant Teams
Human Resources
Operations
Administration
Management
Legal
Corporate Affairs
Personnel
Talent Management
Employee Relations
Workforce Management
Relevant Roles
Human Resources Manager
Department Manager
Project Manager
Operations Manager
Senior Manager
Managing Director
Team Lead
Division Head
Supervisor
Director
Executive Director
Department Head
Unit Manager
Regional Manager
Branch Manager
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