A Reference Letter From Employer is a crucial document in the Malaysian professional landscape, typically requested when an employee is seeking new employment, applying for further education, or requiring proof of employment for immigration purposes. The letter must adhere to Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, ensuring that all information provided is factual, authorized, and respects privacy regulations. It typically includes verification of employment dates, job responsibilities, and professional conduct assessment, while optional elements such as salary information or performance metrics may be included with appropriate authorization. The document serves as an official testimony of the employment relationship and can significantly impact an individual's professional advancement opportunities.
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1. Letter Header: Company letterhead including full company name, address, and contact details
2. Date and Reference Number: Current date and any internal reference number for the letter
3. Addressee Details: "To Whom It May Concern" or specific recipient details if known
4. Employee Identification: Full name of employee and any relevant identification numbers (as permitted by privacy laws)
5. Employment Confirmation: Dates of employment, position(s) held, and nature of employment (full-time/part-time)
6. Job Responsibilities: Brief overview of main duties and responsibilities in the role
7. Professional Conduct: Statement about the employee's conduct, reliability, and professionalism
8. Signatory Block: Name, position, and signature of the authorized person writing the reference
1. Reason for Leaving: Brief statement of why the employee left, if appropriate and permitted to disclose
2. Performance Assessment: Specific achievements or performance metrics, when detailed feedback is requested and appropriate
3. Salary Information: Last drawn salary and benefits, only if specifically authorized by the employee
4. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows this disclosure
5. Character Traits: Description of personal qualities and soft skills, particularly relevant for character references
6. Project Highlights: Specific projects or achievements, particularly relevant for senior positions or technical roles
1. Employment History Detail: Detailed breakdown of positions held and dates if employee had multiple roles
2. Training Certificates: List of relevant training or certifications completed during employment, if applicable
3. Performance Records: Summary of performance reviews or ratings, if authorized and appropriate to include
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Government
Telecommunications
Energy
Transportation
Agriculture
Real Estate
Relevant Teams
Human Resources
Legal
Operations
Administration
Management
Corporate Affairs
Personnel
Compliance
Employee Relations
Talent Management
Relevant Roles
Human Resources Director
HR Manager
Department Manager
Chief Executive Officer
Managing Director
Operations Manager
Line Manager
Supervisor
HR Executive
Department Head
Vice President
General Manager
Regional Manager
Unit Head
Team Leader
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