A Warning Letter To Employee is a crucial human resource management tool used in Malaysian workplaces to formally document employee misconduct, performance issues, or policy violations. The document must align with the Employment Act 1955 and other relevant Malaysian employment legislation, serving as both a corrective measure and legal documentation. It typically follows verbal warnings or initial discussions and precedes more serious disciplinary actions. The letter should clearly state the issue, reference specific incidents or patterns of behavior, cite relevant company policies, outline expected improvements, and specify potential consequences of non-compliance. It's an essential part of maintaining proper employment records and ensuring fair treatment while protecting both employer and employee interests under Malaysian law.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, reference number, and classification (e.g., 'Private & Confidential')
2. Employee Information: Full name, employee ID, position, department, and reporting manager of the employee
3. Subject Line: Clear indication that this is a warning letter and the category of violation
4. Specific Incident Details: Detailed description of the misconduct or performance issue, including date, time, and location if applicable
5. Company Policy Reference: Citation of specific company policies, procedures, or regulations that were violated
6. Required Corrective Action: Clear statement of expected behavior and specific actions the employee must take to rectify the situation
7. Consequences: Statement of potential consequences if the behavior continues or improvements are not made
8. Acknowledgment: Space for employee signature acknowledging receipt of the warning letter
1. Previous Warnings: Reference to previous verbal or written warnings, used when this is not the first incident
2. Performance Improvement Plan: Detailed improvement targets and timeline, used for performance-related issues
3. Investigation Findings: Summary of any investigation conducted, used for serious misconduct cases
4. Right to Appeal: Information about the appeal process, used in organizations with formal appeal procedures
5. Union Representative Notice: Reference to union involvement rights, used for unionized employees
1. Evidence Documentation: Copies of relevant evidence supporting the warning (e.g., attendance records, incident reports, customer complaints)
2. Previous Warning Records: Copies of previous warning letters or documentation of verbal warnings
3. Relevant Company Policies: Excerpts from employee handbook or company policies relating to the violation
4. Performance Metrics: Supporting documentation showing performance issues, if the warning is performance-related
Relevant legal definitions
Company
Employee
Employment Agreement
Misconduct
Warning Period
Corrective Action
Company Policy
Employee Handbook
Disciplinary Action
Performance Standards
Immediate Supervisor
Working Hours
Workplace
Written Warning
Department Head
Human Resources Department
Gross Misconduct
Identity Card
Employee Code
Reporting Manager
Employee
Employment Agreement
Misconduct
Warning Period
Corrective Action
Company Policy
Employee Handbook
Disciplinary Action
Performance Standards
Immediate Supervisor
Working Hours
Workplace
Written Warning
Department Head
Human Resources Department
Gross Misconduct
Identity Card
Employee Code
Reporting Manager
Clauses
Incident Description
Policy Violation
Previous Warnings
Performance Standards
Corrective Actions
Compliance Requirements
Timeline for Improvement
Consequences
Acknowledgment
Right to Response
Confidentiality
Record Keeping
Disciplinary Process
Appeal Rights
Employment Terms Reference
Company Policy Reference
Signature and Dating
Policy Violation
Previous Warnings
Performance Standards
Corrective Actions
Compliance Requirements
Timeline for Improvement
Consequences
Acknowledgment
Right to Response
Confidentiality
Record Keeping
Disciplinary Process
Appeal Rights
Employment Terms Reference
Company Policy Reference
Signature and Dating
Relevant Industries
Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Construction
Hospitality
Telecommunications
Professional Services
Transportation
Energy
Agriculture
Mining
Public Sector
Relevant Teams
Human Resources
Legal
Operations
Administration
Management
Employee Relations
Labor Relations
Compliance
Personnel Management
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Line Manager
Supervisor
HR Business Partner
HR Executive
Chief Human Resources Officer
Operations Manager
General Manager
Managing Director
CEO
Department Head
Team Leader
HR Administrator
Regional Manager
Find the exact document you need
Experience Letter From Employer
A formal Malaysian employment document confirming an individual's work history, positions held, and responsibilities, issued by employers under Malaysian employment law.
find out more
Job Arrangement Letter
A formal employment document under Malaysian law that outlines key terms and conditions of employment between employer and employee.
find out more
Apology Letter For Absence From Work Without Notice
A formal apology letter for unauthorized workplace absence under Malaysian employment law, submitted by an employee to their employer.
find out more
Last Day Of Employment Letter
A Malaysian legal document confirming employment termination, final settlements, and post-employment obligations under Malaysian employment law.
find out more
Former Employee Reference Letter For Employee
A formal Malaysian employment reference document confirming past employment details and performance, compliant with local employment and data protection laws.
find out more
Responsibility Letter For Employee
A Malaysian-compliant formal document that outlines an employee's duties, responsibilities, and obligations within their role, serving as an official record under Malaysian employment law.
find out more
Permanent Employee Letter
A formal employment letter establishing permanent employment terms under Malaysian law, outlining key employment conditions and statutory requirements.
find out more
Loan Request Letter To Employer
A formal loan request letter from employee to employer under Malaysian law, outlining loan amount, purpose, and proposed repayment terms.
find out more
Job Contract Renewal Request Letter
A formal letter used in Malaysian employment context to request the renewal of an existing employment contract, complying with local labor laws and organizational policies.
find out more
Guarantor Letter For Employment
A Malaysian legal document where a guarantor assumes responsibility for an employee's conduct and obligations during employment, governed by Malaysian employment and contract law.
find out more
Warning Letter To Employee For Unacceptable Behaviour
A formal warning letter to employees regarding workplace misconduct, compliant with Malaysian employment law and company policies.
find out more
Job Experience Letter
A formal Malaysian employment verification document confirming an individual's work history, position, and responsibilities with an organization.
find out more
Job Transfer Request Letter
A formal letter used in Malaysian organizations to request and document an employee's internal transfer to a different position, department, or location within the same company.
find out more
Employee Clearance Letter
A formal Malaysian employment document confirming an employee's completion of all exit procedures and obligations upon leaving an organization.
find out more
Transfer Letter From Employer
A Malaysian-compliant formal document communicating an employee's internal transfer terms and conditions within an organization.
find out more
Salary Increase Letter To Employee
A formal Malaysian employment document that officially communicates and records an employee's salary increase, complying with local labor laws.
find out more
Renewal Of Employment Contract
A Malaysian law-compliant contract for renewing an existing employment relationship, updating terms and conditions while maintaining employment continuity.
find out more
Non Renewal Of Contract Letter To Employee
A formal notice under Malaysian law informing an employee that their fixed-term employment contract will not be renewed upon expiration.
find out more
No Objection Certificate From Employer For Tourist Visa
A Malaysian-compliant employer certification confirming no objection to an employee's tourist visa application and temporary leave for international travel.
find out more
Leave Of Absence Letter From Employer To Employee
A formal employer letter approving an employee's leave of absence under Malaysian employment law, specifying leave duration and conditions.
find out more
Exit Letter From Employer
A formal Malaysian employment termination document outlining the terms of separation, final settlements, and post-employment obligations under Malaysian law.
find out more
Request Letter For Transfer Of Job Location
A formal Malaysian employment document requesting relocation of work location within the same organization, compliant with local employment laws.
find out more
Job Verification Letter
A formal Malaysian employment verification document confirming an individual's employment status and details, compliant with local employment laws.
find out more
Job Description Letter From Employer
A formal Malaysian employment document outlining job duties, responsibilities, and expectations, compliant with local employment laws.
find out more
Employment History Letter
A formal Malaysian employment verification document detailing an individual's work history, positions, and tenure with an organization, compliant with local employment laws.
find out more
Employment Confirmation Letter For Visa
A formal employment verification document compliant with Malaysian law, used to support visa applications or renewals for foreign workers.
find out more
Employee Complaint Letter
A formal document used in Malaysian workplaces for employees to submit official complaints or grievances under Malaysian employment law.
find out more
Employee Letter Of Employment
A formal employment letter compliant with Malaysian law that outlines the terms and conditions of employment between an employer and employee.
find out more
Dismissal Letter For Poor Performance
A Malaysian law-compliant termination letter citing poor performance as grounds for dismissal, including performance history and termination terms.
find out more
Contract Staff Employment Letter
A Malaysian-compliant employment letter establishing fixed-term employment terms and conditions between an employer and contract staff member.
find out more
Confirmation Of Employment Letter For Bank
A Malaysian-compliant formal letter confirming employment details and salary information for banking purposes.
find out more
Employee Welcome Letter
A formal welcome document for new employees in Malaysia that confirms employment terms and provides essential onboarding information while complying with local employment laws.
find out more
Suspension Letter For Employee
A formal document under Malaysian employment law that temporarily suspends an employee from workplace duties, typically pending investigation or disciplinary action.
find out more
Request For Work Experience Letter From Employer
A formal Malaysian employment verification document confirming an individual's work history and professional experience, governed by Malaysian employment law.
find out more
Rejoining Letter To Employee
A formal letter under Malaysian employment law offering reemployment to a former employee, specifying new terms and conditions while acknowledging previous service.
find out more
Change Of Hours Letter To Employee
A Malaysian law-compliant formal letter notifying and seeking agreement from an employee regarding changes to their working hours.
find out more
Job Letter For Bank Account Opening
A formal employment verification letter used in Malaysia to facilitate bank account opening, confirming employment status and income details.
find out more
Resignation Not Accepted Letter To Employee
A formal Malaysian business letter responding to an employee's resignation, stating the company's non-acceptance of the resignation and outlining next steps under Malaysian employment law.
find out more
Reference Letter For Employee From Manager
A Malaysian-compliant manager's reference letter providing professional validation of an employee's work experience, performance, and capabilities.
find out more
Employer Letter For Visa
A formal Malaysian employer-issued letter supporting a foreign employee's visa application, confirming employment terms and immigration compliance.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)