HVAC Service Agreement Template for Indonesia

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Key Requirements PROMPT example:

HVAC Service Agreement

"I need an HVAC Service Agreement for a 50-story commercial office building in Jakarta, with comprehensive maintenance coverage and 24/7 emergency response requirements, starting from January 2025."

Document background
The HVAC Service Agreement is essential for businesses and property owners in Indonesia requiring professional maintenance of their heating, ventilation, and air conditioning systems. This document is particularly crucial given Indonesia's tropical climate and strict building maintenance requirements. It should be used when establishing a long-term maintenance relationship with an HVAC service provider, typically covering regular maintenance, repairs, emergency services, and compliance with local regulations. The agreement incorporates Indonesian legal requirements for building systems maintenance, environmental protection (particularly regarding refrigerants), and occupational safety standards. It's designed to protect both the service provider and the client while ensuring clear performance standards, maintenance schedules, and liability provisions.
Suggested Sections

1. Parties: Identification of the service provider and the client, including their complete legal names, addresses, and registration numbers

2. Background: Context of the agreement, including brief description of the client's HVAC systems and the service provider's qualifications

3. Definitions: Definitions of key terms used throughout the agreement, including technical HVAC terminology

4. Scope of Services: Detailed description of regular maintenance, inspection, and repair services to be provided

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Service Provider's Obligations: Detailed responsibilities including maintenance schedules, response times, and quality standards

7. Client's Obligations: Client's responsibilities including access provision, cooperation requirements, and basic system operation duties

8. Fees and Payment Terms: Service fees, payment schedule, and terms including provisions for additional charges

9. Health and Safety: Safety protocols and compliance with Indonesian health and safety regulations

10. Warranties and Quality Standards: Service quality guarantees and compliance with Indonesian HVAC standards

11. Liability and Insurance: Liability limitations, required insurance coverage, and indemnification provisions

12. Termination: Conditions and procedures for contract termination by either party

13. Force Majeure: Provisions for unforeseen circumstances preventing service delivery

14. Governing Law and Dispute Resolution: Specification of Indonesian law as governing law and dispute resolution procedures

15. General Provisions: Standard clauses including notices, amendments, and entire agreement provisions

Optional Sections

1. Emergency Services: Additional section for 24/7 emergency response services if included in the agreement

2. Equipment Supply: Include when the service provider also supplies HVAC equipment or parts

3. Energy Efficiency Commitments: Optional section for specific energy efficiency targets and monitoring

4. Staff Training: Include when the service provider will train client's staff on basic HVAC operations

5. Environmental Compliance: Detailed section on environmental regulations when handling specialized equipment or refrigerants

6. Subcontractors: Include when the service provider may use subcontractors for specific services

7. Performance Penalties: Include when specific performance metrics and associated penalties are required

8. Intellectual Property: Include when proprietary software or monitoring systems are part of the service

Suggested Schedules

1. Schedule A - Equipment List: Detailed inventory of HVAC equipment covered under the agreement

2. Schedule B - Maintenance Schedule: Detailed timeline and checklist for regular maintenance activities

3. Schedule C - Service Fees: Breakdown of all fees, including regular maintenance and additional services

4. Schedule D - Response Time Requirements: Specified response times for different types of service calls

5. Schedule E - Service Level Requirements: Detailed performance standards and metrics

6. Schedule F - Safety Procedures: Specific safety protocols and procedures

7. Appendix 1 - Technical Specifications: Technical details of the HVAC systems and maintenance requirements

8. Appendix 2 - Required Certifications: Copies of necessary certifications and licenses

9. Appendix 3 - Emergency Contact List: Contact information for emergency situations and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Healthcare

Hospitality

Industrial Manufacturing

Retail

Education

Data Centers

Office Buildings

Shopping Centers

Pharmaceutical Manufacturing

Food Processing

Telecommunications

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Maintenance

Technical Services

Property Management

Contract Administration

Engineering

Health Safety Environment

Building Services

Relevant Roles

Facility Manager

Property Manager

Building Maintenance Manager

Operations Director

Technical Services Manager

Chief Engineer

Procurement Manager

Contract Administrator

Real Estate Manager

Maintenance Supervisor

HVAC Technician

Building Services Engineer

Environmental Health and Safety Manager

Asset Manager

Commercial Property Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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