Property Maintenance Agreement Template for Indonesia

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Key Requirements PROMPT example:

Property Maintenance Agreement

"I need a Property Maintenance Agreement for a 20-story commercial office building in Jakarta, Indonesia, starting from January 2025, with specific provisions for green building certification compliance and 24/7 emergency maintenance services."

Document background
The Property Maintenance Agreement serves as a essential legal framework for property owners and maintenance service providers operating in Indonesia. This document is particularly important when establishing a formal relationship for ongoing property maintenance services, whether for commercial, residential, or industrial properties. It ensures compliance with Indonesian regulations, including the Civil Code (KUH Perdata), Building Law (Law No. 28 of 2002), and relevant local ordinances. The agreement typically covers comprehensive maintenance services, including regular upkeep, preventive maintenance, repairs, and emergency services, while clearly defining responsibilities, performance standards, and liability allocation. It's designed to protect both parties' interests while ensuring proper property maintenance according to Indonesian legal standards and industry best practices.
Suggested Sections

1. Parties: Identification of the property owner and maintenance service provider, including their legal details and representatives

2. Background: Context of the agreement, including property details and purpose of the maintenance arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided, including regular and preventive maintenance

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Service Provider Obligations: Key responsibilities and duties of the maintenance service provider

7. Property Owner Obligations: Responsibilities and obligations of the property owner

8. Fees and Payment Terms: Maintenance fees, payment schedule, and payment methods

9. Performance Standards: Required quality standards and performance metrics for maintenance services

10. Health and Safety: Safety requirements and protocols for maintenance activities

11. Insurance and Liability: Insurance requirements and allocation of risks between parties

12. Termination: Grounds and procedures for terminating the agreement

13. Dispute Resolution: Procedures for resolving disputes between parties

14. Governing Law: Specification of Indonesian law as governing law and jurisdiction

Optional Sections

1. Emergency Services: Additional provisions for emergency maintenance services, used when 24/7 emergency response is required

2. Specialized Equipment: Specific provisions for maintenance of specialized equipment, used when property contains complex technical installations

3. Staff Requirements: Detailed staffing requirements and qualifications, used for large properties requiring dedicated maintenance staff

4. Environmental Compliance: Special environmental requirements, used for properties with specific environmental sensitivities or certifications

5. Subcontracting: Terms for engaging subcontractors, used when service provider needs to outsource specialized maintenance tasks

6. Tenant Interface: Procedures for dealing with tenants, used for multi-tenant properties

7. Security Requirements: Special security protocols, used for high-security properties

8. Force Majeure: Provisions for handling extraordinary events, recommended for long-term agreements

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the property and areas covered under maintenance

2. Schedule B - Scope of Services Matrix: Detailed breakdown of maintenance tasks, frequency, and responsible parties

3. Schedule C - Fee Schedule: Detailed breakdown of fees, including regular maintenance and additional services

4. Schedule D - Service Level Requirements: Specific performance metrics and response time requirements

5. Schedule E - Maintenance Schedule: Timeline for regular and preventive maintenance activities

6. Schedule F - Equipment Inventory: List of equipment and systems covered under the maintenance agreement

7. Schedule G - Reporting Templates: Standard forms for maintenance reports and inspections

8. Schedule H - Emergency Contact List: List of key contacts for regular and emergency situations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Commercial Property

Residential Property

Industrial Property

Retail

Hospitality

Healthcare

Education

Office Management

Facility Management

Property Management

Manufacturing

Warehousing

Mixed-Use Development

Relevant Teams

Legal

Operations

Facility Management

Property Management

Maintenance

Procurement

Compliance

Real Estate

Asset Management

Technical Services

Contract Administration

Building Services

Relevant Roles

Property Manager

Facility Manager

Building Manager

Maintenance Manager

Operations Manager

Property Owner

Real Estate Manager

Asset Manager

Contract Manager

Legal Counsel

Compliance Officer

Procurement Manager

Technical Services Manager

Chief Operating Officer

Facilities Director

Estate Manager

Building Services Manager

Maintenance Supervisor

Property Services Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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