The Property Maintenance Agreement is essential for establishing clear expectations and responsibilities in property maintenance relationships. Used when property owners or managers require ongoing maintenance services, this agreement, governed by English and Welsh law, outlines service scope, standards, scheduling, and compliance requirements. It provides protection for all parties by clearly defining obligations, payment terms, and liability allocation, while ensuring compliance with relevant property maintenance regulations and health and safety requirements.
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Key Requirements PROMPT example:
Property Maintenance Agreement
"I need a Property Maintenance Agreement for a portfolio of 5 residential properties in London, with comprehensive maintenance services including 24/7 emergency response, scheduled quarterly inspections, and specialized HVAC maintenance, starting from March 2025."
1. Parties: Identifies and defines the contracting parties (property owner/manager and maintenance service provider)
2. Background: Sets out the context of the agreement and basic premises
3. Definitions: Defines key terms used throughout the agreement
4. Scope of Services: Details the maintenance services to be provided
5. Term and Termination: Duration of agreement and circumstances for termination
6. Payment Terms: Fees, payment schedule, and related conditions
7. Service Provider Obligations: Key responsibilities and duties of the maintenance provider
8. Property Owner Obligations: Responsibilities of the property owner/manager
9. Health and Safety: Health and safety requirements and compliance
10. Insurance and Liability: Insurance requirements and liability allocation
1. Emergency Services: Procedures for emergency maintenance situations - use when 24/7 emergency response may be required
2. Performance Standards: Specific KPIs and service level agreements - use for larger commercial properties or complex maintenance arrangements
3. Subcontracting: Terms for engaging subcontractors - use when subcontractors might be needed
4. Staff Requirements: Specific qualifications or certifications required - use when specialized maintenance is needed
1. Schedule of Properties: List of properties covered by the agreement
2. Schedule of Services: Detailed breakdown of maintenance services
3. Schedule of Rates: Pricing for different services and call-out rates
4. Schedule of Required Certifications: List of required certifications and qualifications
5. Maintenance Schedule: Planned maintenance timetable
6. Response Time Requirements: Agreed response times for different types of maintenance issues
7. Equipment Register: List of equipment covered by maintenance services
Authors
Relevant legal definitions
Agreement
Applicable Laws
Business Day
Commencement Date
Confidential Information
Contract Price
Emergency Maintenance
Equipment
Facilities
Force Majeure Event
Good Industry Practice
Health and Safety Requirements
Initial Term
Maintenance Services
Maintenance Schedule
Normal Business Hours
Notice
Parties
Planned Maintenance
Premises
Property
Reactive Maintenance
Response Time
Schedule of Rates
Service Level Requirements
Service Provider
Service Provider Personnel
Services
Specification
Subcontractor
Term
Working Days
Working Hours
Additional Services
Call-Out Fee
Communal Areas
Consumables
Critical Systems
Key Performance Indicators
Maintenance Log
Out of Hours
Preventative Maintenance
Property Manager
Quality Standards
Reporting Requirements
Site Rules
Spare Parts
Special Equipment
Statutory Requirements
System Failure
Work Order
Applicable Laws
Business Day
Commencement Date
Confidential Information
Contract Price
Emergency Maintenance
Equipment
Facilities
Force Majeure Event
Good Industry Practice
Health and Safety Requirements
Initial Term
Maintenance Services
Maintenance Schedule
Normal Business Hours
Notice
Parties
Planned Maintenance
Premises
Property
Reactive Maintenance
Response Time
Schedule of Rates
Service Level Requirements
Service Provider
Service Provider Personnel
Services
Specification
Subcontractor
Term
Working Days
Working Hours
Additional Services
Call-Out Fee
Communal Areas
Consumables
Critical Systems
Key Performance Indicators
Maintenance Log
Out of Hours
Preventative Maintenance
Property Manager
Quality Standards
Reporting Requirements
Site Rules
Spare Parts
Special Equipment
Statutory Requirements
System Failure
Work Order
Clauses
Acceptance and Inspection
Access Rights
Assignment and Subcontracting
Audit Rights
Change Control
Compliance with Laws
Confidentiality
Dispute Resolution
Emergency Services
Entire Agreement
Force Majeure
Governing Law
Health and Safety
Indemnification
Insurance
Intellectual Property
Key Performance Indicators
Liability Limitations
Maintenance Standards
Notice Requirements
Payment Terms
Performance Standards
Personnel Requirements
Property Access
Quality Assurance
Record Keeping
Reporting Requirements
Response Times
Schedule of Services
Service Level Requirements
Service Provider Obligations
Severability
Staff Vetting
Term and Termination
Third Party Rights
Variations
Warranties
Access Rights
Assignment and Subcontracting
Audit Rights
Change Control
Compliance with Laws
Confidentiality
Dispute Resolution
Emergency Services
Entire Agreement
Force Majeure
Governing Law
Health and Safety
Indemnification
Insurance
Intellectual Property
Key Performance Indicators
Liability Limitations
Maintenance Standards
Notice Requirements
Payment Terms
Performance Standards
Personnel Requirements
Property Access
Quality Assurance
Record Keeping
Reporting Requirements
Response Times
Schedule of Services
Service Level Requirements
Service Provider Obligations
Severability
Staff Vetting
Term and Termination
Third Party Rights
Variations
Warranties
Relevant Industries
Relevant Teams
Relevant Roles
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