Property Maintenance Agreement Template for Philippines

The Property Maintenance Agreement serves as a crucial legal document in the Philippine property management sector, establishing a formal relationship between property owners/managers and maintenance service providers. This agreement is essential when engaging professional maintenance services for any type of property, whether commercial, residential, or industrial. The document comprehensively covers maintenance scope, service standards, payment terms, and compliance with Philippine regulations including the Civil Code, National Building Code, and local government requirements. It's particularly important for protecting both parties' interests while ensuring proper property upkeep according to Philippine standards. The agreement typically includes detailed schedules for routine maintenance, emergency procedures, and specific service level requirements tailored to the property's needs.

1. Parties: Identification of the property owner/manager and the maintenance service provider, including their complete legal names, addresses, and registration details

2. Background: Context of the agreement, including brief description of the property and the purpose of engaging maintenance services

3. Definitions: Definitions of key terms used throughout the agreement, including technical maintenance terms, property-specific terminology, and legal concepts

4. Scope of Services: Detailed outline of maintenance services to be provided, including regular maintenance, repairs, and emergency services

5. Term and Renewal: Duration of the agreement, commencement date, and conditions for renewal

6. Service Provider Obligations: Detailed responsibilities of the maintenance provider, including quality standards, response times, and reporting requirements

7. Property Owner Obligations: Responsibilities of the property owner, including access provision, payment obligations, and cooperation requirements

8. Fees and Payment Terms: Maintenance fees, payment schedule, payment methods, and conditions for price adjustments

9. Performance Standards: Specific service levels, quality standards, and performance metrics that must be met

10. Health and Safety: Safety requirements, compliance with regulations, and risk management procedures

11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

12. Termination: Grounds for termination, notice requirements, and consequences of termination

13. Dispute Resolution: Process for handling disputes, including mediation and arbitration procedures

14. General Provisions: Standard legal clauses including notices, amendments, governing law, and entire agreement