Shared Maintenance Agreement Template for Philippines

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Key Requirements PROMPT example:

Shared Maintenance Agreement

"I need a Shared Maintenance Agreement for a mixed-use commercial building in Manila with five retail tenants and three office tenants, where maintenance costs will be allocated based on occupied floor area and include provisions for a shared lobby and parking facilities."

Document background
A Shared Maintenance Agreement is essential when multiple parties share responsibility for maintaining property or facilities in the Philippines. This document type is commonly used in various scenarios including multi-tenant buildings, mixed-use developments, and shared commercial spaces. The agreement, governed by Philippine property and contract law, establishes clear guidelines for maintenance responsibilities, cost allocation, and operational procedures. It incorporates requirements from the Civil Code of the Philippines, the Condominium Act, and local building regulations. The Shared Maintenance Agreement is particularly important for ensuring smooth operation of shared facilities, preventing disputes, and maintaining property values through clear delineation of responsibilities and standards.
Suggested Sections

1. Parties: Identification of all parties involved in the shared maintenance agreement

2. Background: Context of the agreement, including property details and reason for the arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Agreement: Description of the shared areas and facilities covered by the maintenance agreement

5. Maintenance Obligations: Detailed description of maintenance responsibilities for each party

6. Cost Sharing: Framework for sharing maintenance costs, including allocation percentages and payment procedures

7. Standard of Maintenance: Required standards and quality levels for maintenance work

8. Access Rights: Rights and conditions for accessing shared areas for maintenance purposes

9. Emergency Procedures: Protocols for handling emergency maintenance situations

10. Insurance Requirements: Mandatory insurance coverage related to the maintained areas

11. Default and Remedies: Consequences and remedies for breach of maintenance obligations

12. Dispute Resolution: Procedures for resolving disputes between parties

13. Term and Termination: Duration of the agreement and conditions for termination

14. General Provisions: Standard contractual provisions including notices, amendments, and governing law

Optional Sections

1. Property Manager: Section defining the role and responsibilities of a property manager, if one is appointed

2. Utility Sharing: Specific arrangements for sharing utility costs, if utilities are shared

3. Capital Improvements: Procedures for handling major improvements beyond routine maintenance

4. Environmental Compliance: Special provisions for environmental requirements, if applicable

5. Security Services: Arrangements for shared security services, if required

6. Common Area Rules: Specific rules governing the use of common areas, if needed

7. Reserve Fund: Establishment and management of a reserve fund for major repairs

8. Alterations and Improvements: Procedures for requesting and approving modifications to shared areas

Suggested Schedules

1. Schedule A - Property Description: Detailed description and plans of the property and shared areas

2. Schedule B - Maintenance Specifications: Detailed maintenance requirements and standards for different areas/systems

3. Schedule C - Cost Allocation: Detailed breakdown of cost-sharing percentages and calculations

4. Schedule D - Maintenance Schedule: Timeline and frequency of routine maintenance tasks

5. Schedule E - Contact Information: List of key contacts, including emergency contacts and service providers

6. Schedule F - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

7. Appendix 1 - Property Plans: Technical drawings and plans showing shared areas and maintenance access points

8. Appendix 2 - Service Provider Contracts: Copies of existing maintenance service provider contracts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Mixed-Use Development

Retail

Office Space

Industrial

Hospitality

Healthcare Facilities

Educational Institutions

Shopping Centers

Relevant Teams

Facilities Management

Property Management

Legal

Operations

Real Estate

Compliance

Asset Management

Building Services

Maintenance

Administrative Services

Risk Management

Relevant Roles

Facility Manager

Property Manager

Real Estate Manager

Building Administrator

Operations Director

Asset Manager

Maintenance Supervisor

Property Developer

Real Estate Attorney

Building Services Manager

Compliance Officer

Facilities Coordinator

Property Administrator

Estate Manager

Building Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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