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Building Maintenance Agreement

Building Maintenance Agreement Template for Philippines

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Key Requirements PROMPT example:

Building Maintenance Agreement

"I need a Building Maintenance Agreement for a 20-story commercial office building in Manila, with comprehensive maintenance services including 24/7 emergency response, starting March 1, 2025, with specific provisions for green building compliance and energy efficiency monitoring."

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Document background
The Building Maintenance Agreement serves as a crucial legal framework for property owners and maintenance service providers in the Philippines, establishing clear parameters for building upkeep and facility management services. This document is essential when engaging professional maintenance services for commercial, residential, or industrial properties, ensuring compliance with the National Building Code of the Philippines and local regulations. The agreement typically covers comprehensive maintenance services, including regular inspections, repairs, preventive maintenance, and emergency response protocols. It incorporates specific requirements under Philippine law regarding worker safety, environmental protection, and building standards, while defining clear performance metrics and service levels. The document is designed to protect both parties' interests while ensuring the proper maintenance and longevity of the building infrastructure.
Suggested Sections

1. Parties: Identification of the building owner/manager and the maintenance service provider

2. Background: Context of the agreement and brief description of the building and maintenance requirements

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Contractor's Obligations: Specific responsibilities of the maintenance contractor including compliance with laws and standards

7. Client's Obligations: Responsibilities of the building owner/manager including access and information provision

8. Fees and Payment Terms: Maintenance fees, payment schedule, and terms

9. Performance Standards: Required quality standards and performance metrics

10. Health and Safety Requirements: Safety protocols and compliance with DOLE regulations

11. Insurance and Liability: Insurance requirements and allocation of risks

12. Termination: Grounds and procedures for contract termination

13. Force Majeure: Provisions for unforeseen circumstances and natural disasters

14. Dispute Resolution: Procedures for handling disputes and jurisdiction

15. General Provisions: Standard contract clauses including notices, amendments, and governing law

Optional Sections

1. Emergency Services: Additional provisions for 24/7 emergency maintenance services

2. Specialized Equipment Maintenance: Specific provisions for maintaining specialized building equipment

3. Environmental Compliance: Additional environmental protection measures beyond standard requirements

4. Subcontracting: Terms and conditions for engaging subcontractors

5. Training and Development: Requirements for staff training and skill development

6. Technology and Reporting Systems: Specifications for maintenance management software and reporting requirements

7. Energy Management: Provisions for energy efficiency and conservation measures

8. Tenant Interface: Procedures for coordinating with building tenants

Suggested Schedules

1. Schedule A - Maintenance Services Specification: Detailed breakdown of all maintenance tasks and frequencies

2. Schedule B - Fee Schedule: Detailed pricing structure and payment terms

3. Schedule C - Performance Metrics: Specific KPIs and measurement criteria

4. Schedule D - Equipment Inventory: List of building equipment covered under the agreement

5. Schedule E - Staff Qualifications: Required qualifications and certifications for maintenance staff

6. Schedule F - Maintenance Schedule: Timing and frequency of routine maintenance tasks

7. Appendix 1 - Emergency Contact List: Contact details for key personnel and emergency services

8. Appendix 2 - Reporting Templates: Standard forms and templates for maintenance reporting

9. Appendix 3 - Safety Procedures: Detailed safety protocols and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Building
Building Systems
Business Day
Commencement Date
Confidential Information
Contract Price
Contractor
Client
Emergency Services
Equipment
Force Majeure Event
Good Industry Practice
Intellectual Property Rights
Maintenance Services
Maintenance Schedule
Operating Hours
Performance Standards
Planned Maintenance
Premises
Preventive Maintenance
Property Manager
Reactive Maintenance
Regular Hours of Operation
Response Time
Service Levels
Service Provider Personnel
Specifications
Subcontractor
Term
Termination Date
Work Order
Building Code Requirements
Safety Standards
Environmental Requirements
Quality Standards
Emergency Repairs
Maintenance Log
Inspection Report
Critical Systems
Common Areas
Building Manager
Maintenance Staff
Standard Operating Procedures
Health and Safety Regulations
Technical Specifications
Performance Metrics
Maintenance Materials
Service Report
Completion Certificate
Clauses
Parties and Definitions
Scope of Services
Term and Renewal
Payment Terms
Performance Standards
Health and Safety
Insurance and Liability
Contractor Obligations
Client Obligations
Service Standards
Compliance
Staff and Personnel
Equipment and Materials
Emergency Services
Reporting Requirements
Quality Control
Access Rights
Maintenance Schedule
Subcontracting
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Termination
Dispute Resolution
Notices
Assignment
Amendments
Governing Law
Indemnification
Warranties
Environmental Compliance
Risk Allocation
Audit Rights
Documentation
Training Requirements
Relevant Industries

Real Estate

Property Management

Facility Management

Commercial Property

Residential Property

Building Services

Construction

Property Development

Building Maintenance

Industrial Property

Relevant Teams

Legal

Operations

Facility Management

Property Management

Procurement

Risk and Compliance

Technical Services

Maintenance

Health and Safety

Contract Administration

Relevant Roles

Facility Manager

Property Manager

Building Administrator

Maintenance Supervisor

Operations Manager

Contract Manager

Real Estate Manager

Building Services Manager

Technical Services Director

Chief Operating Officer

Procurement Manager

Legal Counsel

Risk Manager

Health and Safety Officer

Compliance Officer

Industries
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental legal framework for contracts, including provisions on obligations, responsibilities, and rights of contracting parties
National Building Code of the Philippines (PD 1096): Sets standards for building maintenance, safety requirements, and technical guidelines for building upkeep
Labor Code of the Philippines (Presidential Decree No. 442): Governs employment relationships, working conditions, and rights of maintenance workers
Occupational Safety and Health Standards (DOLE Department Order No. 198-18): Establishes safety standards and protocols for workers involved in building maintenance activities
Philippine Clean Air Act (Republic Act 8749): Regulates air quality management relevant to building maintenance operations and ventilation systems
Environmental Impact Statement System (Presidential Decree No. 1586): Ensures environmental compliance in maintenance activities that may affect the environment
Fire Code of the Philippines (RA 9514): Provides requirements for fire safety systems maintenance and emergency protocols
Condominium Act (Republic Act No. 4726): Relevant for maintenance agreements involving condominium buildings and common areas
Local Government Code (Republic Act No. 7160): Covers local permits and licenses required for building maintenance operations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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