Building Maintenance Agreement Template for England and Wales

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Key Requirements PROMPT example:

Building Maintenance Agreement

"I need a Building Maintenance Agreement for a multi-tenant office building in Manchester, with specific provisions for 24/7 emergency response and quarterly preventive maintenance schedules, to commence from March 2025."

Document background
The Building Maintenance Agreement is essential for property owners and maintenance contractors operating under English and Welsh jurisdiction who wish to establish a formal arrangement for ongoing building maintenance services. This contract type is particularly important for ensuring compliance with UK building regulations, health and safety requirements, and industry standards. The agreement typically covers regular maintenance, repairs, emergency services, and preventive maintenance activities. It's designed to protect both parties by clearly defining responsibilities, setting performance standards, and establishing payment terms while ensuring compliance with relevant legislation such as the Building Act 1984 and Health and Safety at Work Act 1974.
Suggested Sections

1. Parties: Identification and details of the contracting parties

2. Background: Context and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Termination: Duration of agreement and termination provisions

6. Payment Terms: Fees, payment schedule, and invoicing details

7. Contractor Obligations: Responsibilities and duties of the maintenance contractor

8. Client Obligations: Responsibilities and duties of the client

9. Insurance Requirements: Required insurance coverage and limits

Optional Sections

1. Performance Standards: Specific KPIs and service levels - recommended for larger commercial properties or complex maintenance requirements

2. Emergency Response: Procedures for emergency maintenance situations - recommended when 24/7 coverage may be required

3. Subcontracting: Terms for engaging subcontractors - recommended when contractor may need to engage specialist services

4. Environmental Requirements: Specific environmental compliance obligations - recommended for properties with specific environmental concerns

Suggested Schedules

1. Schedule of Properties: List of buildings/areas covered by the agreement

2. Schedule of Rates: Detailed pricing for different types of maintenance work

3. Maintenance Schedule: Frequency and timing of routine maintenance tasks

4. Service Level Agreement: Detailed performance metrics and standards

5. Health and Safety Requirements: Specific safety procedures and requirements

6. Equipment Register: List of maintained equipment and their specifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Housing Act 2004: Primary legislation governing housing standards and health and safety requirements in residential properties. Sets minimum standards for housing conditions and defines health and safety criteria.

Building Act 1984: Fundamental legislation covering building regulations, safety standards, and structural requirements for construction and maintenance work.

Health and Safety at Work etc. Act 1974: Key legislation establishing worker safety requirements, risk assessment obligations, and general safety duties for maintenance work.

Construction (Design and Management) Regulations 2015: Regulations governing safety management in construction work, defining contractor responsibilities and client duties during maintenance projects.

Landlord and Tenant Act 1985: Legislation defining repair obligations, access rights, and service charge provisions in building maintenance contexts.

Occupiers' Liability Act 1957 and 1984: Establishes duty of care requirements to both visitors and trespassers in maintained buildings.

Regulatory Reform (Fire Safety) Order 2005: Specifies fire safety requirements and mandates risk assessments for building maintenance.

Control of Asbestos Regulations 2012: Regulations governing asbestos management and safety procedures during building maintenance work.

Equality Act 2010: Legislation requiring consideration of accessibility requirements and reasonable adjustments in building maintenance.

Environmental Protection Act 1990: Environmental legislation covering waste management and environmental considerations in building maintenance.

Local Building Regulations: Region-specific building regulations that must be adhered to during maintenance work.

Planning Permission Requirements: Local authority requirements for obtaining necessary permissions for certain types of maintenance work.

Insurance Requirements: Mandatory insurance coverage requirements for building maintenance contractors and property owners.

Professional Certification Requirements: Industry-specific certifications and qualifications required for different types of maintenance work.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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