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HVAC Maintenance Contract
"I need an HVAC Maintenance Contract for our new 50,000 sq ft office building in Manchester, with quarterly planned maintenance visits and 24/7 emergency response coverage, starting from March 2025."
1. Parties: Identification and details of the contracting parties
2. Background: Context and purpose of the maintenance agreement
3. Definitions: Key terms used throughout the agreement including technical HVAC terminology
4. Scope of Services: Detailed description of maintenance services to be provided, including preventive and corrective maintenance
5. Term and Termination: Duration of contract and termination provisions including notice periods
6. Payment Terms: Fees, payment schedule, and billing procedures including provisions for price adjustments
7. Service Provider Obligations: Key responsibilities including compliance with regulations, certifications, and maintenance standards
8. Client Obligations: Client responsibilities including access provision and cooperation requirements
9. Health and Safety: Safety requirements and compliance with relevant H&S legislation
10. Environmental Compliance: Obligations regarding F-Gas regulations and environmental protection
11. Insurance and Liability: Insurance requirements and limitation of liability provisions
12. General Provisions: Standard contractual provisions including governing law, notices, and dispute resolution
1. Emergency Services: Additional provisions for 24/7 emergency response and callout services
2. Performance Guarantees: Specific performance metrics, KPIs, and associated remedies
3. Energy Efficiency Commitments: Specific commitments regarding energy efficiency improvements and monitoring
4. Staff Requirements: Specific requirements for service provider's staff including qualifications and security clearance
5. Spare Parts Management: Provisions for management and storage of spare parts
1. Schedule 1 - Equipment Schedule: Detailed inventory of HVAC equipment covered under the contract
2. Schedule 2 - Maintenance Schedule: Detailed maintenance tasks, frequency, and procedures
3. Schedule 3 - Rate Card: Pricing for standard services and additional works
4. Schedule 4 - Service Level Agreement: Response times, performance standards, and reporting requirements
5. Schedule 5 - Site Access Procedures: Procedures and protocols for accessing client premises
6. Schedule 6 - Required Certifications: List of required certifications and qualifications for service personnel
7. Schedule 7 - Reporting Requirements: Templates and requirements for maintenance reports and documentation
Authors
Agreed Service Hours
Authorised Representatives
Business Day
Commencement Date
Charges
Confidential Information
Emergency Call-out
Equipment
F-Gas Regulations
Force Majeure Event
HVAC System
Initial Term
Maintenance Schedule
Maintenance Services
Normal Working Hours
Out of Hours Services
Planned Maintenance
Premises
Preventative Maintenance
Reactive Maintenance
Response Time
Service Level Agreement
Service Provider Personnel
Service Provider
Site Rules
Spare Parts
Specification
System Documentation
Term
Warranty Period
Working Days
Appointment
Term and Renewal
Scope of Services
Service Standards
Service Provider Obligations
Client Obligations
Access to Premises
Equipment and Spare Parts
Planned Maintenance
Reactive Maintenance
Emergency Services
Service Levels
Key Performance Indicators
Health and Safety
Compliance with Laws
Environmental Requirements
Personnel and Qualifications
Charges and Payment
Invoicing
Price Review
Insurance
Liability and Indemnity
Force Majeure
Warranties
Confidentiality
Data Protection
Intellectual Property
Record Keeping
Reporting
Suspension
Termination
Consequences of Termination
Assignment and Subcontracting
Notices
Dispute Resolution
Governing Law and Jurisdiction
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