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Landlord Maintenance Contract

Landlord Maintenance Contract Template for Philippines

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Key Requirements PROMPT example:

Landlord Maintenance Contract

"I need a Landlord Maintenance Contract for a 20-unit residential apartment building in Manila, with specific focus on HVAC maintenance and 24/7 emergency response requirements, to commence from March 1, 2025."

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Document background
The Landlord Maintenance Contract is a crucial legal document used in the Philippine real estate sector to formalize the relationship between property owners and maintenance service providers. This agreement is particularly important in the context of Philippine property law, which imposes specific obligations on landlords regarding property maintenance and safety standards. The contract addresses requirements under various Philippine regulations, including the Civil Code, Rental Reform Act, and National Building Code. It is typically used when a property owner needs to engage professional maintenance services to ensure their property meets legal standards and remains in good condition. The document includes detailed provisions for maintenance schedules, quality standards, emergency responses, and compliance with local building and safety regulations.
Suggested Sections

1. Parties: Identifies and provides full details of the landlord and the maintenance contractor, including registration numbers and addresses

2. Background: Explains the context of the agreement, including property details and the need for maintenance services

3. Definitions: Defines key terms used throughout the contract, including technical maintenance terms and property-specific terminology

4. Scope of Services: Detailed outline of all maintenance services to be provided, including regular maintenance and repairs

5. Term and Renewal: Specifies the duration of the contract and conditions for renewal or extension

6. Maintenance Standards: Establishes the required quality standards and compliance with Philippine building codes and regulations

7. Response Times: Defines required response times for different types of maintenance issues (emergency, urgent, routine)

8. Fees and Payment Terms: Details the compensation structure, payment schedule, and handling of additional costs

9. Contractor's Obligations: Lists all responsibilities and duties of the maintenance contractor

10. Landlord's Obligations: Specifies the landlord's responsibilities in facilitating maintenance work

11. Insurance and Liability: Outlines required insurance coverage and allocation of liability

12. Termination: Conditions and procedures for ending the contract

13. Dispute Resolution: Process for handling disagreements and conflicts

14. Governing Law: Confirms the application of Philippine law and relevant jurisdictions

Optional Sections

1. Emergency Services: Additional section for properties requiring 24/7 emergency maintenance coverage

2. Specialized Equipment: For properties with specific technical equipment requiring specialized maintenance

3. Third-Party Contractors: Procedures for engaging additional contractors for specialized work

4. Environmental Compliance: For properties requiring specific environmental maintenance standards

5. Tenant Interface: Procedures for handling maintenance requests from tenants, if applicable

6. Common Areas: For multi-unit properties with shared facilities requiring maintenance

7. Warranty Works: For new properties or those with equipment under warranty

8. Force Majeure: Handling of maintenance obligations during extraordinary circumstances

Suggested Schedules

1. Schedule A - Property Details: Comprehensive list of property specifications and areas covered under maintenance

2. Schedule B - Maintenance Schedule: Detailed timeline of routine maintenance tasks and their frequencies

3. Schedule C - Fee Structure: Breakdown of maintenance fees, including regular services and additional charges

4. Schedule D - Equipment Inventory: List of all equipment and systems covered under the maintenance contract

5. Schedule E - Service Level Requirements: Specific performance metrics and standards for maintenance services

6. Appendix 1 - Emergency Contact List: Contact information for all relevant parties and emergency services

7. Appendix 2 - Maintenance Report Templates: Standard forms for maintenance reporting and documentation

8. Appendix 3 - Safety Procedures: Safety protocols and requirements for maintenance work

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approved Contractors
Building
Building Systems
Common Areas
Commencement Date
Consumables
Corrective Maintenance
Emergency Maintenance
Equipment
Facilities
Force Majeure Event
Governing Law
Hazardous Materials
Initial Term
Landlord
Maintenance Contractor
Maintenance Fees
Maintenance Schedule
Maintenance Services
Maintenance Standards
Normal Business Hours
Notice
Operating Permits
Parties
Planned Maintenance
Premises
Preventive Maintenance
Property
Regular Reports
Response Time
Safety Regulations
Schedule of Rates
Service Levels
Service Provider
Spare Parts
Specifications
Subcontractors
Term
Warranties
Work Order
Clauses
Scope of Services
Term and Duration
Payment Terms
Performance Standards
Maintenance Obligations
Emergency Response
Health and Safety
Insurance Requirements
Liability and Indemnification
Warranties and Guarantees
Quality Assurance
Reporting Requirements
Access Rights
Subcontracting
Equipment and Materials
Compliance with Laws
Staff Requirements
Inspection Rights
Record Keeping
Confidentiality
Intellectual Property
Force Majeure
Termination
Dispute Resolution
Governing Law
Assignment
Notices
Amendment
Severability
Entire Agreement
Environmental Compliance
Work Schedule
Service Levels
Permits and Licenses
Relevant Industries

Real Estate

Property Management

Facilities Management

Construction

Building Maintenance

Commercial Property

Residential Property

Property Development

Hospitality

Retail

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Maintenance

Compliance

Real Estate

Contract Administration

Asset Management

Building Services

Relevant Roles

Property Manager

Facility Manager

Maintenance Supervisor

Real Estate Manager

Building Operations Manager

Property Owner

Maintenance Contractor

Legal Counsel

Contract Administrator

Operations Director

Asset Manager

Building Services Manager

Compliance Officer

Property Administrator

Industries
Republic Act No. 9161 (Rental Reform Act of 2002): Provides the fundamental framework for rental relationships and includes provisions on maintenance obligations of landlords
Civil Code of the Philippines (Republic Act No. 386): Contains general provisions on contracts, obligations, and property laws, particularly Articles 1654-1671 which deal with lease agreements and maintenance responsibilities
Presidential Decree No. 1096 (National Building Code): Sets standards for building maintenance, safety requirements, and structural integrity that landlords must adhere to
Republic Act No. 9904 (Magna Carta for Homeowners and Homeowners' Associations): Relevant for properties within subdivisions or condominiums, dealing with common area maintenance and association rules
Local Government Code (Republic Act No. 7160): Contains provisions on local building and maintenance regulations, including sanitation and safety standards
Presidential Decree No. 856 (Code on Sanitation): Establishes sanitation requirements for residential properties that landlords must maintain
Batas Pambansa Blg. 877 (Rent Control Act): While primarily about rent control, it includes provisions about maintaining the property in habitable condition
Republic Act No. 6713 (Code of Conduct for Public Officials): Relevant when dealing with government inspections and permits related to property maintenance
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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