Facility Maintenance Agreement Template for Indonesia

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Key Requirements PROMPT example:

Facility Maintenance Agreement

"I need a Facility Maintenance Agreement for a 10-story commercial office building in Jakarta, with special emphasis on HVAC maintenance and 24/7 emergency response services, to commence from March 1, 2025."

Document background
The Facility Maintenance Agreement serves as a crucial legal framework for establishing and managing facility maintenance services in Indonesia. This document is essential when a property owner or manager needs to engage a professional maintenance service provider for the ongoing upkeep and maintenance of their facilities. The agreement must comply with Indonesian regulations, including Law No. 2 of 2017 on Construction Services and related workplace safety requirements. It typically includes detailed specifications for maintenance services, performance standards, personnel requirements, safety protocols, and reporting obligations. The document is structured to protect both parties' interests while ensuring efficient facility operations and regulatory compliance. It's particularly important for commercial, industrial, and institutional facilities where systematic maintenance is crucial for operational continuity and safety.
Suggested Sections

1. Parties: Identification of the facility owner/manager and the maintenance service provider

2. Background: Context of the agreement and brief description of the facility and maintenance requirements

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Contractor's Obligations: Key responsibilities and obligations of the maintenance contractor

7. Client's Obligations: Responsibilities of the facility owner/manager

8. Performance Standards: Required service levels and quality standards

9. Personnel Requirements: Qualifications and requirements for maintenance staff

10. Health and Safety: Safety protocols and compliance requirements

11. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing procedures

12. Insurance and Liability: Required insurance coverage and liability provisions

13. Reporting and Inspection: Requirements for maintenance reports and facility inspections

14. Termination: Conditions and procedures for contract termination

15. Force Majeure: Provisions for unforeseen circumstances and force majeure events

16. Dispute Resolution: Procedures for resolving disputes

17. Governing Law: Specification of Indonesian law as governing law

18. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Environmental Compliance: Required for facilities with significant environmental impact or hazardous materials

2. Emergency Services: For facilities requiring 24/7 emergency maintenance support

3. Security Requirements: For facilities with special security needs or restricted access

4. Specialized Equipment Maintenance: For facilities with specific technical equipment requiring specialized maintenance

5. Waste Management: For facilities requiring specific waste handling procedures

6. Energy Management: For agreements including energy efficiency maintenance requirements

7. Subcontractor Provisions: When subcontractors are expected to be engaged

8. Building Management System: For facilities with automated building management systems

Suggested Schedules

1. Schedule 1 - Facility Details: Detailed description of the facility and areas covered

2. Schedule 2 - Scope of Services: Detailed breakdown of maintenance tasks and frequencies

3. Schedule 3 - Service Levels: Specific performance metrics and service level requirements

4. Schedule 4 - Fee Schedule: Detailed pricing structure and payment terms

5. Schedule 5 - Equipment List: Inventory of equipment covered under maintenance

6. Schedule 6 - Maintenance Schedule: Detailed maintenance calendar and frequency of services

7. Schedule 7 - Required Reports: Templates and requirements for maintenance reports

8. Schedule 8 - Health and Safety Procedures: Detailed safety protocols and procedures

9. Appendix A - Contact Details: Key personnel and emergency contact information

10. Appendix B - Required Forms: Standard forms for maintenance records and reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Industrial Manufacturing

Healthcare

Retail

Hospitality

Education

Office Buildings

Shopping Centers

Data Centers

Warehousing and Logistics

Residential Complexes

Government Facilities

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Finance

Risk and Compliance

Health and Safety

Property Management

Technical Services

Building Services

Asset Management

Environmental

Relevant Roles

Facility Manager

Operations Director

Property Manager

Maintenance Supervisor

Technical Services Manager

Building Services Engineer

Health and Safety Officer

Procurement Manager

Contract Administrator

Asset Manager

Operations Manager

Chief Operating Officer

Maintenance Technician

Environmental Compliance Officer

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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