The Declaration of Interest Form is a crucial governance document required under Swiss law to maintain transparency and prevent conflicts of interest in organizational operations. It is typically used when appointing new board members, senior executives, or key personnel, and requires regular updates (usually annually or when circumstances change significantly). The form captures detailed information about business interests, shareholdings, professional commitments, and family connections that could influence decision-making or create conflicts. This document adheres to Swiss regulatory requirements, including the Swiss Code of Obligations and specific sector regulations, while also considering data protection requirements under the Federal Act on Data Protection. The Declaration of Interest Form serves as both a compliance tool and a risk management mechanism, helping organizations maintain proper corporate governance and ethical standards.
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1. Personal Information: Basic details of the declarant including full name, position, department/organization, and date of appointment
2. Declaration Statement: Formal statement confirming the truth and completeness of the disclosed information
3. Business Interests: Details of any directorships, partnerships, self-employed businesses or consultancies
4. Securities Holdings: Information about shareholdings, bonds, or other financial instruments in relevant organizations
5. Employment and Professional Activities: Details of other employment, paid or unpaid positions, and professional commitments
6. Family Interests: Relevant interests held by immediate family members that could create potential conflicts
7. Confirmation and Signature: Final declaration of completeness and accuracy, with signature and date
1. Political Interests: For public sector forms - details of political affiliations or positions that might influence decision-making
2. Research Interests: For academic/research institutions - details of research grants, funding, and academic collaborations
3. Property Interests: For specific sectors like real estate or development - details of relevant property holdings
4. Intellectual Property: For technology or research-focused roles - details of patents, trademarks, or other IP rights
5. Professional Memberships: For professional services - details of memberships in professional bodies or associations
1. Schedule A - Guidance Notes: Detailed instructions for completing each section of the form, including examples and thresholds
2. Schedule B - Related Party List: Pre-defined list of organizations or entities considered related parties for disclosure purposes
3. Schedule C - Annual Update Form: Simplified form for annual updates to the original declaration
4. Appendix 1 - Definitions: Detailed definitions of key terms used in the form (e.g., 'interest', 'related party', 'material benefit')
5. Appendix 2 - Privacy Notice: Information about how the declared data will be processed and protected under Swiss data protection law
Relevant legal definitions
Interest
Material Interest
Conflict of Interest
Related Party
Close Family Member
Business Relationship
Professional Activity
Financial Interest
Securities
Directorship
Board Position
Executive Function
Control
Significant Influence
Beneficial Ownership
Associated Entity
Subsidiary
Joint Venture
Partnership Interest
Commercial Relationship
Professional Services
Consultancy
Advisory Role
Political Office
Public Function
Research Interest
Intellectual Property Rights
Material Benefit
Remuneration
Gift
Hospitality
Confidential Information
Relevant Organization
Competing Business
Professional Association
Declaration Period
Update Requirement
Material Change
Material Interest
Conflict of Interest
Related Party
Close Family Member
Business Relationship
Professional Activity
Financial Interest
Securities
Directorship
Board Position
Executive Function
Control
Significant Influence
Beneficial Ownership
Associated Entity
Subsidiary
Joint Venture
Partnership Interest
Commercial Relationship
Professional Services
Consultancy
Advisory Role
Political Office
Public Function
Research Interest
Intellectual Property Rights
Material Benefit
Remuneration
Gift
Hospitality
Confidential Information
Relevant Organization
Competing Business
Professional Association
Declaration Period
Update Requirement
Material Change
Clauses
Personal Information
Declaration Statement
Business Interests
Financial Holdings
Professional Activities
Family Relationships
Political Interests
Data Protection
Confidentiality
Update Obligations
Compliance Requirements
Verification
Privacy Notice
Record Keeping
Information Handling
Disclosure Requirements
Reporting Obligations
Conflict Resolution
Ethics Compliance
Professional Memberships
External Appointments
Research Interests
Property Holdings
Document Review
Signature Requirements
Annual Review
Material Changes
Penalties and Enforcement
Declaration Statement
Business Interests
Financial Holdings
Professional Activities
Family Relationships
Political Interests
Data Protection
Confidentiality
Update Obligations
Compliance Requirements
Verification
Privacy Notice
Record Keeping
Information Handling
Disclosure Requirements
Reporting Obligations
Conflict Resolution
Ethics Compliance
Professional Memberships
External Appointments
Research Interests
Property Holdings
Document Review
Signature Requirements
Annual Review
Material Changes
Penalties and Enforcement
Relevant Industries
Financial Services
Banking
Insurance
Healthcare
Pharmaceuticals
Education
Public Administration
Non-Profit Organizations
Technology
Manufacturing
Professional Services
Energy
Real Estate
Research and Development
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Governance
Human Resources
Finance
Procurement
Executive Management
Board Secretariat
Risk Management
Internal Audit
Research Administration
Investment
Public Relations
Corporate Affairs
Ethics
Relevant Roles
Board Member
Chief Executive Officer
Chief Financial Officer
Executive Director
Non-Executive Director
Department Head
Senior Manager
Project Manager
Research Director
Principal Investigator
Committee Member
Procurement Manager
Investment Manager
Public Official
Trustee
Advisory Board Member
Clinical Director
Financial Controller
Partnership Manager
Grant Administrator
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