The Employee Declaration Form is a crucial document required at the commencement of employment relationships in Switzerland. It serves as a comprehensive record of employee information necessary for compliance with Swiss employment law, social security regulations, and data protection requirements. The form must be completed by all new employees and updated when significant changes occur in personal circumstances. It includes mandatory declarations regarding personal information, employment details, social security status, and tax-related information. This document ensures that employers maintain accurate records as required by Swiss federal and cantonal authorities, while also facilitating proper administration of employment benefits and payroll processes. The form's content is designed to meet the requirements of various Swiss regulations, including the Code of Obligations, Federal Act on Data Protection, and social security legislation.
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1. Personal Information: Basic details including full name, date of birth, nationality, marital status, and contact information
2. Address and Contact Details: Current residential address, correspondence address if different, emergency contact information
3. Social Security Information: AHV/AVS number, insurance details, and pension fund information
4. Employment Status: Details about current position, department, start date, and employment percentage
5. Tax Information: Tax residence details, tax at source status for foreign nationals
6. Bank Details: Banking information for salary payments
7. Data Protection Declaration: Employee's consent for personal data processing in accordance with FADP
8. Confirmation and Signature: Employee's declaration of accuracy and signature section with date
1. Work Permit Details: For foreign employees: type of permit, validity dates, and relevant immigration status
2. Family Members Information: Details of dependents for insurance and tax purposes, if applicable
3. Secondary Employment Declaration: Declaration of any other employment relationships, required if employee has multiple jobs
4. Health Insurance Status: Details of health insurance coverage, particularly relevant for cross-border workers
5. Company Benefits Selection: Selection of optional company benefits where choices are available
6. Vehicle Declaration: For employees who will have access to company vehicles or parking facilities
1. Identity Documentation: Copies of passport/ID card, work permits if applicable
2. Qualification Certificates: Copies of relevant educational or professional certificates
3. Insurance Cards: Copies of health insurance card, social security card
4. Banking Documentation: Bank account details confirmation or relevant banking forms
5. Tax Forms: Required tax forms depending on residency status
6. Previous Employment Certificates: Reference letters or certificates from previous employers if required
Relevant legal definitions
AHV/AVS
Employment Percentage
Personal Data
Processing of Personal Data
Working Days
Place of Work
Employment Contract
Social Security
Tax at Source
Residence Permit
Work Permit
Pension Fund (BVG/LPP)
Accident Insurance (UVG/LAA)
Company
Employee
Employer
Dependent
Secondary Employment
Cross-border Worker
Cantonal Authority
Employment Percentage
Personal Data
Processing of Personal Data
Working Days
Place of Work
Employment Contract
Social Security
Tax at Source
Residence Permit
Work Permit
Pension Fund (BVG/LPP)
Accident Insurance (UVG/LAA)
Company
Employee
Employer
Dependent
Secondary Employment
Cross-border Worker
Cantonal Authority
Clauses
Personal Information Declaration
Employment Status
Data Protection Consent
Social Security Declaration
Tax Status Declaration
Immigration Status
Secondary Employment Declaration
Bank Account Authorization
Health Insurance Declaration
Pension Fund Declaration
Family Status Declaration
Address and Contact Details
Emergency Contact Authorization
Document Authenticity Declaration
Information Update Obligation
Privacy Notice Acknowledgment
Signature and Certification
Employment Status
Data Protection Consent
Social Security Declaration
Tax Status Declaration
Immigration Status
Secondary Employment Declaration
Bank Account Authorization
Health Insurance Declaration
Pension Fund Declaration
Family Status Declaration
Address and Contact Details
Emergency Contact Authorization
Document Authenticity Declaration
Information Update Obligation
Privacy Notice Acknowledgment
Signature and Certification
Relevant Industries
Financial Services
Manufacturing
Technology
Healthcare
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Payroll
Legal
Compliance
Finance
Administration
Operations
Relevant Roles
HR Manager
HR Director
HR Administrator
Payroll Specialist
Compliance Officer
HR Business Partner
Personnel Administrator
HR Coordinator
Recruitment Manager
Benefits Administrator
HR Operations Manager
HR Systems Specialist
Employee Relations Manager
HR Generalist
HR Assistant
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