Beneficial Ownership Declaration for Switzerland

Beneficial Ownership Declaration Template for Switzerland

A formal declaration document used in Switzerland to identify and verify the ultimate beneficial owners of legal entities, in compliance with Swiss Anti-Money Laundering Act (AMLA) and related regulations. This document captures detailed information about individuals who ultimately own or control a legal entity, including their personal details, the nature and extent of their beneficial interest, and the complete ownership structure. The declaration serves as a key component of Swiss regulatory compliance, particularly in relation to financial transparency and anti-money laundering requirements.

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What is a Beneficial Ownership Declaration?

The Beneficial Ownership Declaration is a mandatory document under Swiss law, particularly relevant to the requirements of the Swiss Anti-Money Laundering Act (AMLA) and related regulations. This declaration is required when establishing business relationships with financial institutions, during company formations, and when significant changes in ownership occur. It must detail all natural persons who ultimately own or control a legal entity, with a threshold typically set at 25% ownership or voting rights. The document forms a crucial part of Switzerland's commitment to financial transparency and anti-money laundering efforts, aligning with international standards including FATF recommendations. Financial institutions and other regulated entities in Switzerland must obtain and verify this declaration as part of their due diligence obligations.

What sections should be included in a Beneficial Ownership Declaration?

1. Declaration Header: Date, place, and reference number of the declaration

2. Declaring Entity Details: Full legal name, registration number, registered address, and legal form of the entity making the declaration

3. Purpose of Declaration: Statement explaining the purpose and legal basis for the beneficial ownership declaration

4. Beneficial Owner Information: Detailed information about each beneficial owner including full name, date of birth, nationality, residential address, and nature of beneficial interest

5. Ownership Structure: Description of how the beneficial ownership is held (direct/indirect) and percentage of ownership or control

6. Control Rights: Description of voting rights, control mechanisms, and other means of exercising control

7. Source of Funds: Declaration of the origin of funds used to establish the ownership position

8. Certification: Statement certifying the accuracy of the information provided

9. Signatures: Space for authorized signatories to sign and date the declaration

What sections are optional to include in a Beneficial Ownership Declaration?

1. Intermediate Entities: Details of any intermediate entities in the ownership chain - required when ownership structure involves multiple layers

2. Nominee Arrangements: Declaration of any nominee arrangements - required when shares are held by nominees

3. Trust Structures: Details of trust arrangements including trustees, settlors, and beneficiaries - required when beneficial ownership involves trusts

4. Political Exposure Declaration: Declaration of any political exposure status - required for enhanced due diligence cases

5. Change History: Record of previous beneficial owners - required when there have been recent ownership changes

6. Additional Control Mechanisms: Description of any special control rights or mechanisms - required for complex control structures

What schedules should be included in a Beneficial Ownership Declaration?

1. Appendix A - Identity Documentation: Copies of identification documents for all beneficial owners listed

2. Appendix B - Ownership Structure Chart: Visual representation of the complete ownership and control structure

3. Appendix C - Supporting Evidence: Additional documentation supporting the beneficial ownership claims (e.g., share certificates, company registry excerpts)

4. Appendix D - Authorization Documents: Documents proving the authority of the person signing the declaration

5. Appendix E - Corporate Documentation: Relevant corporate documents supporting the ownership structure (e.g., shareholders' agreements, articles of association)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Genie AI

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Banking

Insurance

Real Estate

Corporate Services

Legal Services

Investment Management

Trust Services

Professional Services

Manufacturing

Trading

Technology

Retail

Healthcare

Relevant Teams

Legal

Compliance

Risk Management

Corporate Secretariat

Finance

Regulatory Affairs

Corporate Governance

Due Diligence

KYC Operations

AML Operations

Relevant Roles

Compliance Officer

Legal Counsel

Corporate Secretary

Risk Manager

Money Laundering Reporting Officer

Company Director

Chief Financial Officer

Due Diligence Officer

Regulatory Affairs Manager

KYC Analyst

Company Administrator

Corporate Governance Officer

AML Specialist

Board Member

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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