Legal Templates
Declaration Of Interest Form

Declaration Of Interest Form for Malaysia

Declaration Of Interest Form Template for Malaysia

A comprehensive legal document used in Malaysia for individuals to declare their personal, professional, and financial interests that could potentially influence their decision-making or create conflicts of interest within their organization. The form complies with Malaysian corporate governance requirements, particularly the Companies Act 2016 and the Malaysian Anti-Corruption Commission Act 2009, requiring detailed disclosure of direct and indirect interests, business relationships, and family connections that could affect the individual's duties or responsibilities.

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What is a Declaration Of Interest Form?

The Declaration of Interest Form is a crucial compliance document required under Malaysian corporate governance framework, particularly aligned with the Companies Act 2016 and related regulations. This document is typically used when individuals take up new positions, annually as part of regular compliance requirements, or when there are material changes in their interests. The form captures comprehensive information about direct and indirect financial interests, business relationships, family connections, and other potential conflicts of interest. It serves as a key tool for organizations to maintain transparency, prevent conflicts of interest, and ensure compliance with Malaysian corporate governance standards and anti-corruption laws.

What sections should be included in a Declaration Of Interest Form?

1. Personal Information: Declarant's full name, identification number, position/role, and department/organization

2. Type of Declaration: Whether this is an initial declaration, annual update, or ad-hoc disclosure of new interests

3. Direct Financial Interests: Details of shareholdings, ownership in companies, investments, and other financial interests

4. Indirect Financial Interests: Interests held by immediate family members or through nominees

5. Business Relationships: Directorships, partnerships, or positions in other organizations

6. Family Relationships: Disclosure of family members working in the organization or related entities

7. Declaration Statement: Formal statement confirming the truth and completeness of the disclosed information

8. Acknowledgment: Section for signature, date, and witness details

What sections are optional to include in a Declaration Of Interest Form?

1. Conflicting Duties: For organizations requiring disclosure of other roles that might conflict with primary duties

2. Government Relationships: For organizations dealing with government contracts or requiring disclosure of connections to public officials

3. Professional Memberships: For professional organizations or regulated industries requiring disclosure of professional affiliations

4. Gift Declaration: For organizations requiring disclosure of gifts received from business associates

5. Research Interests: For academic or research institutions requiring disclosure of research-related interests

6. Procurement Involvement: For staff involved in procurement decisions to declare relevant interests

What schedules should be included in a Declaration Of Interest Form?

1. Schedule A - Shareholding Details: Detailed format for listing shareholdings including company name, number of shares, percentage ownership

2. Schedule B - Directorship List: Format for listing all directorships held including company name, position, and duration

3. Schedule C - Family Members Declaration: Format for declaring family members' interests and relationships

4. Appendix 1 - Guidelines for Declaration: Detailed guidelines explaining what constitutes an interest and how to declare it

5. Appendix 2 - Definitions: Definitions of key terms used in the declaration form

6. Appendix 3 - Related Party Matrix: Matrix to help identify and classify related party relationships

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Declarant
Company
Interest
Direct Interest
Indirect Interest
Financial Interest
Non-Financial Interest
Material Interest
Immediate Family Member
Close Associate
Business Relationship
Conflict of Interest
Related Party
Substantial Shareholder
Board Member
Senior Management
Directorship
Partnership
Shareholding
Commercial Relationship
Professional Association
Gift
Benefit
Position of Authority
Identity Card
Declaration Date
Reporting Period
Associated Company
Competing Business
Control
Relevant Industries

Financial Services

Healthcare

Education

Government and Public Sector

Manufacturing

Technology

Professional Services

Energy and Utilities

Construction

Real Estate

Telecommunications

Retail and Consumer Goods

Non-Profit Organizations

Transportation and Logistics

Relevant Teams

Board of Directors

Executive Leadership

Senior Management

Procurement

Finance

Human Resources

Legal

Compliance

Internal Audit

Research and Development

Investment

Advisory Committee

Project Management Office

Operations

Relevant Roles

Board Director

Chief Executive Officer

Chief Financial Officer

Senior Manager

Department Head

Project Manager

Procurement Officer

Investment Manager

Research Director

Advisory Board Member

Committee Member

Company Secretary

Compliance Officer

Internal Auditor

HR Manager

Technical Consultant

Industries
Companies Act 2016: Sets out fundamental requirements for director duties and disclosures, including Section 219 which requires directors to disclose their interests in contracts, properties, offices etc.
Malaysian Anti-Corruption Commission Act 2009: Provides framework for preventing corruption and managing conflicts of interest, particularly relevant for declarations of interest to prevent corrupt practices
Capital Markets and Services Act 2007: Relevant for listed companies, containing requirements for disclosure of interests by directors and substantial shareholders
Malaysian Code on Corporate Governance 2021: Contains best practice recommendations for corporate governance including transparency and disclosure requirements for boards and management
Bursa Malaysia Listing Requirements: For listed companies, contains specific requirements for disclosure of interests and related party transactions
Income Tax Act 1967: Relevant for declaring interests that may have tax implications or affect tax obligations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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