Legal Templates
Customs Declaration Letter

Customs Declaration Letter for Malaysia

Customs Declaration Letter Template for Malaysia

A formal document submitted to the Royal Malaysian Customs Department (RMCD) that provides detailed information about goods being imported into, exported from, or transiting through Malaysia. This declaration serves as an official statement to customs authorities, containing specific details about the shipment including the nature of goods, their value, quantity, origin, and destination. The document must comply with Malaysian customs regulations, particularly the Customs Act 1967 and related legislation, and may require supporting documentation such as commercial invoices, certificates of origin, and relevant permits.

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What is a Customs Declaration Letter?

The Customs Declaration Letter is a mandatory document required by Malaysian customs authorities for all international shipments. This document must be submitted to the Royal Malaysian Customs Department (RMCD) whenever goods are imported into, exported from, or transited through Malaysia. It serves as an official statement that provides crucial information about the shipment, including detailed descriptions of goods, their value, quantity, origin, and destination. The declaration must comply with the Customs Act 1967 and other relevant Malaysian legislation, and typically requires supporting documentation such as commercial invoices, packing lists, and certificates of origin. The accuracy of information in this declaration is critical as it forms the basis for customs duty assessment, trade statistics, and regulatory compliance checks.

What sections should be included in a Customs Declaration Letter?

1. Letter Header and Date: Company letterhead, reference number, and date of declaration

2. Customs Authority Address: Full address of the relevant customs office/port where declaration is being made

3. Declaration Purpose: Clear statement of the purpose of the declaration (import/export/transit)

4. Declarant Information: Company/individual details, customs registration number, and contact information

5. Shipment Details: Vessel/flight information, bill of lading/airway bill numbers, arrival/departure dates

6. Goods Description: Detailed description of goods including HS codes, quantity, and value

7. Declaration Statements: Formal declarations about the truthfulness and accuracy of information provided

8. Authorized Signature: Signature block with name and position of authorized signatory

What sections are optional to include in a Customs Declaration Letter?

1. Free Zone Declaration: Additional declarations required for goods entering/leaving free trade zones

2. Strategic Goods Statement: Required when dealing with controlled or strategic items under Strategic Trade Act

3. Preferential Treatment Claim: When claiming preferential duty rates under trade agreements like ATIGA

4. Transit Declaration: Additional information required for goods in transit through Malaysia

5. Special Permits Reference: References to special permits or licenses for restricted goods

6. Temporary Import/Export: Declarations for goods temporarily entering/leaving Malaysia

What schedules should be included in a Customs Declaration Letter?

1. Commercial Invoice: Detailed invoice showing value, quantity, and description of goods

2. Packing List: Detailed list of items in the shipment including weights and measurements

3. Certificate of Origin: Document certifying the country of origin of the goods

4. Technical Specifications: Detailed technical information for complex or specialized equipment

5. Import/Export Licenses: Copies of relevant permits and licenses

6. Safety Data Sheets: For chemical or hazardous materials

7. Product Photos: Visual documentation of declared goods when required

8. Laboratory Reports: Analysis reports for chemical, food, or specialized products

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Authorized Economic Operator
Bill of Lading
Certificate of Origin
Commercial Invoice
Consignee
Consignment
Consignor
Country of Origin
Customs Agent
Customs Authority
Customs Broker
Customs Code
Customs Declaration
Customs Duty
Customs Value
Declarant
Dutiable Goods
Export
Free Trade Zone
Goods Description
Harmonized System Code
Import
Import License
Incoterms
Manufacturing License
Packing List
Port of Discharge
Port of Loading
Prohibited Goods
Purchase Order
Restricted Goods
Sales Tax
Service Tax
Shipping Mark
Strategic Items
Tariff Classification
Trade License
Transaction Value
Transit Goods
Transport Document
Relevant Industries

Manufacturing

International Trade

Retail

Automotive

Electronics

Chemicals

Pharmaceuticals

Food and Beverage

Textiles

Agriculture

Oil and Gas

Mining

Consumer Goods

Industrial Equipment

Logistics and Transportation

Relevant Teams

Logistics

Supply Chain

International Trade

Compliance

Legal

Finance

Operations

Shipping

Documentation

Procurement

Import/Export

Customs Affairs

Trade Operations

Relevant Roles

Customs Declaration Specialist

Import/Export Manager

Logistics Coordinator

Supply Chain Manager

Trade Compliance Officer

Shipping Manager

Customs Broker

Trade Documentation Specialist

Global Trade Manager

Freight Forwarding Manager

Customs Clearance Officer

International Trade Specialist

Supply Chain Director

Logistics Operations Manager

Regulatory Compliance Manager

Industries
Customs Act 1967 (Act 235): Primary legislation governing customs procedures, duties, imports, exports, and the movement of goods in Malaysia. Provides the legal framework for customs declarations and documentation requirements.
Customs Regulations 2019: Detailed regulations implementing the Customs Act, including specific procedures for customs declarations, documentation requirements, and electronic submission protocols.
Strategic Trade Act 2010: Controls the export, transshipment, transit and brokering of strategic items, including arms and related material, and other activities that may facilitate the design, development and production of weapons of mass destruction.
Free Zones Act 1990: Legislation governing the operation of free trade zones and the movement of goods within these zones, which affects customs declaration requirements for goods entering or leaving free zones.
Goods and Services Tax (GST) Act 2014: Although Malaysia has replaced GST with SST, historical GST provisions may still be relevant for certain customs declarations and documentation requirements.
Sales Tax Act 2018: Current legislation governing sales tax on imported goods, which must be considered in customs declarations.
Service Tax Act 2018: Legislation covering service tax aspects that may affect certain types of imports and must be declared appropriately.
Electronic Commerce Act 2006: Governs electronic transactions and may be relevant for electronic customs declarations and digital documentation.
ASEAN Trade in Goods Agreement (ATIGA): International agreement affecting customs procedures and declarations for goods traded within ASEAN countries, including preferential tariff treatments.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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