Legal Templates
Police Declaration Form

Police Declaration Form for Switzerland

Police Declaration Form Template for Switzerland

A standardized official document used in Switzerland for making formal declarations to police authorities, governed by Swiss federal and cantonal laws. This form serves as an official record of incidents, losses, thefts, or other matters requiring police documentation. It complies with Swiss data protection regulations and administrative procedures, available in all official Swiss languages, and is designed to capture all relevant information needed for police records, insurance claims, and legal proceedings. The document includes mandatory sections for personal information, incident details, and official verification, with additional optional sections for specific circumstances.

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What is a Police Declaration Form?

The Police Declaration Form is a fundamental document in the Swiss law enforcement and administrative system, used when individuals or organizations need to make official declarations to police authorities. This document is essential for reporting various incidents including theft, loss of property, damage, or other matters requiring official documentation. The form must comply with both federal and cantonal Swiss laws, including the Swiss Federal Police Act (BPI), Data Protection Act (FADP), and relevant cantonal police regulations. It serves multiple purposes, from providing official documentation for insurance claims to initiating police investigations. The form is designed to be accessible to all Swiss residents and is available in the country's official languages, while maintaining strict standards for official documentation. It includes provisions for translator assistance when needed and can be used with or without legal representation, depending on the circumstances.

What sections should be included in a Police Declaration Form?

1. Personal Information: Declarant's full details including name, date of birth, nationality, identification number, current address, and contact information

2. Date and Location: Specific date, time, and location details of the incident or matter being declared

3. Declaration Type: Classification of the declaration (e.g., theft, loss, damage, incident report)

4. Incident Details: Detailed description of the events, circumstances, or matters being declared

5. Involved Parties: Information about other individuals involved (witnesses, affected parties, etc.)

6. Property Details: Description of any property involved (if applicable), including value and identifying characteristics

7. Official Use Section: Space for police reference numbers, receiving officer details, and official stamps

8. Declaration of Truth: Legal statement confirming the truthfulness of the declaration

9. Signature Block: Space for declarant's signature, date, and place of signing

What sections are optional to include in a Police Declaration Form?

1. Insurance Information: Details of relevant insurance policies when the declaration is needed for insurance claims

2. Vehicle Information: Specific section for vehicle-related declarations including registration numbers, make, model

3. Translator Details: Information about translator if one was used for non-native speakers of official Swiss languages

4. Legal Representative: Details of legal representative if the declaration is made through one

5. Additional Witnesses: Extended section for cases involving multiple witnesses

6. Medical Information: For declarations involving personal injury or health-related incidents

7. Previous Related Incidents: Section for noting any related prior declarations or incidents

What schedules should be included in a Police Declaration Form?

1. Photographic Evidence: Attached photographs documenting the incident, damage, or items involved

2. Identity Documents: Copies of relevant identification documents of the declarant

3. Property Documentation: Proof of ownership, receipts, or other documentation related to property involved

4. Witness Statements: Additional detailed statements from witnesses

5. Scene Diagrams: Sketches or diagrams illustrating the incident location or circumstances

6. Supporting Documents: Any additional documentation relevant to the declaration

7. Official Translations: Certified translations of the declaration if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Switzerland

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Declarant
Declaration
Incident
Property
Official Identification
Reporting Officer
Competent Authority
Place of Jurisdiction
Supporting Documentation
Official Record
Personal Data
Affected Party
Witness
Legal Representative
Police Authority
Official Languages
Certified Translation
Declaration Date
Incident Location
Reference Number
Official Stamp
Valid Identification
Insurance Claim
Material Damage
Personal Injury
Authentication
False Declaration
Official Copy
Original Document
Administrative Procedure
Clauses
Personal Information
Declaration Purpose
Data Protection
Privacy Notice
Incident Details
Property Description
Declaration of Truth
False Statement Warning
Consent to Process
Authorization
Witness Statement
Evidence Description
Administrative Details
Official Use
Signature Requirements
Document Authentication
Language Declaration
Translation Certificate
Insurance Information
Legal Proceedings
Document Retention
Information Sharing
Rights and Obligations
Jurisdiction
Amendments and Corrections
Relevant Industries

Law Enforcement

Public Administration

Insurance

Legal Services

Security Services

Transportation

Retail

Banking and Financial Services

Healthcare

Education

Hospitality

Real Estate

Manufacturing

Relevant Teams

Legal

Compliance

Risk Management

Security

Human Resources

Facilities Management

Operations

Administration

Safety and Loss Prevention

Fleet Management

Property Management

Relevant Roles

Police Officer

Administrative Officer

Legal Compliance Manager

Risk Manager

Security Manager

Insurance Claims Handler

Human Resources Director

Facility Manager

Legal Counsel

Corporate Security Officer

Loss Prevention Manager

Office Manager

Property Manager

Fleet Manager

Safety Coordinator

Operations Manager

Industries
Swiss Federal Police Act (BPI): The federal law that defines the organization, duties, and powers of the police forces in Switzerland, including requirements for official police documentation and declarations
Swiss Criminal Procedure Code (StPO): Governs criminal procedures including how police reports and declarations must be formatted and what information they must contain
Federal Act on Data Protection (FADP): Regulates the collection, storage, and handling of personal data by public authorities, including police forces
Administrative Procedure Act (APA): Sets out the requirements for official forms and administrative procedures in Switzerland
Cantonal Police Laws: Each canton has its own police laws that must be considered for police declarations within that jurisdiction
Swiss Civil Code: Contains provisions relevant to personal rights and identification that may need to be referenced in police declarations
Federal Act on Freedom of Movement for Lawyers (BGFA): Relevant for cases where legal representation is involved in police declarations
Ordinance on the Processing of Personal Data in the Federal Department of Justice and Police: Specific regulations regarding how personal data should be handled in police-related documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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