Legal Templates
Application Declaration

Application Declaration for Switzerland

Application Declaration Template for Switzerland

A formal declaration document used in Swiss employment processes where job applicants confirm the truthfulness of their application materials and provide various consents required under Swiss law. The document incorporates requirements from the Swiss Code of Obligations (OR), Federal Act on Data Protection (FADP), and relevant employment regulations. It serves as a legally binding statement containing the applicant's confirmations regarding their application information, authorizations for background checks, and consent for personal data processing, while ensuring compliance with Swiss privacy and employment legislation.

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What is a Application Declaration?

The Application Declaration is a fundamental document in Swiss hiring processes, required when individuals apply for employment positions within organizations operating under Swiss jurisdiction. This document serves multiple purposes: it establishes the legal framework for the application process, ensures compliance with Swiss data protection laws, and creates a binding declaration from the applicant regarding the truthfulness of their submitted information. The Application Declaration typically includes confirmation of CV accuracy, consent for reference checks, authorization for personal data processing, and other relevant permissions required under Swiss law. It's particularly important in contexts where verification of qualifications and background information is crucial, and where personal data processing needs explicit consent under the Federal Act on Data Protection.

What sections should be included in a Application Declaration?

1. Applicant Information: Full legal name, contact details, and current address of the applicant

2. Position Details: Specific position or role being applied for, including reference number if applicable

3. Declaration of Truthfulness: Statement confirming that all information provided in the application and attached documents is true and complete

4. Data Protection Consent: Express consent for processing personal data in accordance with Swiss FADP requirements

5. Background Check Authorization: Permission to verify information and conduct necessary background checks

6. Reference Check Consent: Authorization to contact provided references and previous employers

7. Document Authenticity: Confirmation that all submitted documents are genuine and unaltered

8. Signature Block: Date, place, and signature line for the applicant

What sections are optional to include in a Application Declaration?

1. Criminal Record Declaration: Optional section for positions requiring clean criminal record declarations, used only when relevant to the position

2. Health Declaration: Optional section for positions with specific health requirements, must comply with Swiss labor law restrictions

3. Intellectual Property Assignment: Optional section for technical or creative positions, addressing pre-existing IP rights

4. Work Permit Status: Optional section for non-Swiss applicants, declaring current work permit status

5. Conflict of Interest Declaration: Optional section for senior positions or regulated industries, disclosing potential conflicts

What schedules should be included in a Application Declaration?

1. CV/Resume: Applicant's current curriculum vitae

2. Qualification Certificates: Copies of relevant educational and professional certificates

3. Reference List: List of professional references with contact information

4. Position Description: Description of the role being applied for, as provided by the employer

5. Data Privacy Notice: Detailed information about how personal data will be processed and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Switzerland

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Financial Services

Manufacturing

Healthcare

Technology

Education

Retail

Professional Services

Hospitality

Construction

Telecommunications

Pharmaceutical

Insurance

Real Estate

Public Sector

Nonprofit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

Personnel Administration

Employee Relations

HR Operations

Corporate Services

Relevant Roles

HR Director

Recruitment Manager

Legal Counsel

Compliance Officer

HR Business Partner

Talent Acquisition Specialist

Employment Law Attorney

HR Administrator

Hiring Manager

Department Head

Chief Human Resources Officer

Personnel Officer

Recruitment Coordinator

HR Operations Manager

Industries
Swiss Code of Obligations (OR): The fundamental law governing contracts and declarations in Switzerland, particularly Articles 1-40 regarding formation of contracts and formal requirements
Federal Act on Data Protection (FADP): Regulates the processing of personal data by private persons and federal bodies, relevant for handling applicant information
Swiss Federal Act on the Electronic Signature (ZertES): Governs the conditions under which electronic signatures can be used and their legal equivalence to handwritten signatures
Federal Act on Gender Equality (GEA): Prohibits discrimination in employment contexts, including during the application process
Swiss Labor Law (ArG): Contains provisions relevant to employment relationships and pre-employment procedures
Federal Act on Private International Law (PILA): Relevant if the application declaration involves international elements or foreign applicants
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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