Declaration Of Interest Form for United Arab Emirates

Declaration Of Interest Form Template for United Arab Emirates

A comprehensive disclosure document designed to comply with UAE federal and emirate-specific regulations regarding conflict of interest and transparency requirements. The form enables individuals to declare their professional, financial, and personal interests that could potentially conflict with their duties within an organization. It aligns with UAE Federal Law No. 32 of 2021 (Commercial Companies Law) and other relevant legislation, incorporating specific UAE requirements for corporate governance and disclosure. The document serves as both an initial declaration and a reference point for ongoing compliance monitoring.

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What is a Declaration Of Interest Form?

The Declaration of Interest Form is a mandatory compliance document used across UAE organizations to ensure transparency and proper governance. It is required by various UAE regulations, including Federal Law No. 32 of 2021 and specific industry regulators such as the SCA for listed companies. The form must be completed upon appointment or hiring, with regular updates required when circumstances change or during annual review periods. It captures comprehensive information about an individual's business interests, relationships, and potential conflicts, including those of immediate family members as defined under UAE law. The document is particularly crucial in the UAE context due to the interconnected nature of business relationships and the emphasis on transparent corporate governance in both mainland and free zone jurisdictions.

What sections should be included in a Declaration Of Interest Form?

1. Personal Information: Declarant's full name, position, department, employee ID, and contact details as per UAE identification requirements

2. Company Information: Details of the primary company/organization where the declarant holds their main position

3. Current External Interests: Section for declaring current business interests, directorships, shareholdings, and commercial relationships

4. Family Member Interests: Declaration of relevant interests held by immediate family members as defined under UAE law

5. Financial Interests: Details of significant financial interests, investments, and commercial relationships

6. Professional Relationships: Information about other employment, consultancy, or advisory positions

7. Declaration Statement: Formal statement confirming the accuracy of the information provided and commitment to update when changes occur

8. Acknowledgment: Section for signature, date, and witness details as per UAE requirements

What sections are optional to include in a Declaration Of Interest Form?

1. Intellectual Property Interests: Section for declaring any relevant patents, trademarks, or other intellectual property rights - required for technical or research positions

2. Government Relationships: Section for declaring any relationships with government entities or officials - required for senior positions or government-linked companies

3. Charitable Positions: Section for declaring positions in charitable organizations - relevant for senior executives and board members

4. Previous Interests: Historical declaration of interests from past 3-5 years - required for senior management positions

5. Conflict Management Plan: Section outlining how declared conflicts will be managed - recommended for senior positions

What schedules should be included in a Declaration Of Interest Form?

1. Schedule A - Guidelines for Completion: Detailed instructions and examples for completing each section of the form

2. Schedule B - Definitions: Comprehensive definitions of terms used in the form, aligned with UAE legislation

3. Schedule C - Related Party Matrix: Template for mapping relationships and identifying potential conflicts

4. Appendix 1 - Annual Update Form: Simplified form for annual updates to the main declaration

5. Appendix 2 - Interest Categories: Detailed list of interest categories and thresholds requiring declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Declaration Of Exemption

A UAE legal document declaring eligibility for and claiming specific exemptions from legal requirements or regulations, requiring proper authentication under UAE law.

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What is a Declaration Of Interest Form?

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What sections are optional to include in a Declaration Of Interest Form?

What schedules should be included in a Declaration Of Interest Form?

Authors

Alex Denne

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