Supplier Declaration Form for United Arab Emirates

Supplier Declaration Form Template for United Arab Emirates

A comprehensive declaration document used in the United Arab Emirates for supplier onboarding and compliance verification. This form serves as a formal record of supplier information, regulatory compliance, and business practices declarations, aligned with UAE federal and local laws. It captures essential business information, regulatory compliance status, financial details, and ethical business practice commitments, while ensuring adherence to UAE's commercial regulations, anti-money laundering requirements, and industry-specific standards.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a critical document used in the United Arab Emirates for establishing and maintaining compliant supplier relationships. It serves as a fundamental tool for organizations to gather comprehensive information about potential and existing suppliers, ensuring alignment with UAE federal and local regulations. The form requires suppliers to declare their business details, regulatory compliance status, financial information, and commitment to ethical business practices. This document is particularly important in the UAE context due to strict regulatory requirements around business relationships, anti-money laundering (AML) compliance, and industry-specific regulations. Organizations use this form during supplier onboarding, periodic supplier reviews, and as part of their overall vendor management and compliance programs.

What sections should be included in a Supplier Declaration Form?

1. Supplier Information: Basic details including legal name, trade license number, registered address, and contact information

2. Business Classification: Details of business type, ownership structure, and classification (e.g., SME, corporation, partnership)

3. Regulatory Compliance: Declarations regarding licenses, permits, and compliance with UAE laws and regulations

4. Financial Information: Basic financial details including bank information, tax registration number, and VAT status

5. Product/Service Information: Overview of products or services offered, including relevant certifications and standards

6. Ethics and Compliance Declaration: Declarations regarding anti-corruption, AML compliance, and ethical business practices

7. Authorization and Signature: Confirmation of information accuracy and authorized signatory details

What sections are optional to include in a Supplier Declaration Form?

1. Industry-Specific Certifications: Additional section for industries requiring specific certifications (e.g., food safety, healthcare)

2. Environmental Compliance: For suppliers in industries with environmental impact, detailing environmental certifications and compliance

3. Quality Management Systems: For suppliers where quality certifications are relevant (e.g., ISO certifications)

4. Health and Safety Declarations: For suppliers involved in manufacturing, construction, or high-risk activities

5. Local Content Declaration: For suppliers participating in government contracts or programs requiring local content declaration

What schedules should be included in a Supplier Declaration Form?

1. Schedule A - Company Documents: List of required company documents including trade license, commercial registration, etc.

2. Schedule B - Product/Service List: Detailed list of products or services offered with specifications and pricing structure

3. Schedule C - Compliance Certificates: Copies of relevant compliance certificates and permits

4. Schedule D - Key Personnel: List of key personnel and their contact information

5. Appendix 1 - Terms and Conditions: Standard terms and conditions applicable to the supplier relationship

6. Appendix 2 - Code of Conduct: Supplier code of conduct and ethical business practices guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Construction

Retail

Technology

Healthcare

Financial Services

Energy

Logistics

Professional Services

Food and Beverage

Real Estate

Telecommunications

Education

Hospitality

Relevant Teams

Procurement

Supply Chain

Legal

Compliance

Finance

Operations

Risk Management

Vendor Management

Quality Assurance

Commercial

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Compliance Officer

Legal Counsel

Risk Manager

Commercial Director

Operations Manager

Finance Manager

Quality Assurance Manager

Supplier Relationship Manager

Contract Administrator

Chief Financial Officer

Chief Operations Officer

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What is a Supplier Declaration Form?

What sections should be included in a Supplier Declaration Form?

What sections are optional to include in a Supplier Declaration Form?

What schedules should be included in a Supplier Declaration Form?

Authors

Alex Denne

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