Legal Templates
Declaration Of Interest Form

Declaration Of Interest Form for Germany

Declaration Of Interest Form Template for Germany

A Declaration of Interest Form is a legally mandated document under German law that requires individuals to disclose any personal, financial, or professional interests that could potentially conflict with their duties or responsibilities within an organization. The document complies with German anti-corruption legislation, corporate governance requirements, and data protection regulations, ensuring transparency and ethical conduct in both public and private sectors. It serves as a formal record of potential conflicts and helps organizations maintain compliance with German regulatory requirements while promoting good governance practices.

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What is a Declaration Of Interest Form?

The Declaration of Interest Form is a critical compliance document used across German organizations to identify and manage potential conflicts of interest in accordance with German anti-corruption laws and corporate governance requirements. This document is typically required upon initial appointment and updated annually or when circumstances change. The form captures detailed information about financial interests, business relationships, family connections, and other activities that could influence professional decision-making. Under German law, the Declaration of Interest Form must comply with the Bundesdatenschutzgesetz (BDSG) for data protection, while meeting specific sector requirements such as additional disclosures for public officials under the Verwaltungsverfahrensgesetz (VwVfG).

What sections should be included in a Declaration Of Interest Form?

1. Personal Information: Basic details of the declarant including full name, position, department/organization, and employee ID if applicable

2. Declaration Statement: A clear statement of the purpose of the form and the declarant's obligation to provide truthful information

3. Financial Interests: Section for declaring any financial interests including shareholdings, investments, and financial relationships with other organizations

4. Business Interests: Details of any business ownership, directorships, partnerships, or consulting arrangements

5. Family Interests: Declaration of relevant interests held by immediate family members that could create potential conflicts

6. Outside Employment: Information about any secondary employment, paid consultancy, or advisory roles

7. Confirmation and Signature: Final declaration of completeness and truthfulness, with date and signature

What sections are optional to include in a Declaration Of Interest Form?

1. Public Office Positions: For public sector employees: Information about any public office positions held or political activities

2. Research Interests: For academic/research institutions: Declaration of research grants, academic collaborations, and intellectual property

3. Procurement Involvement: For those involved in procurement: Specific declarations related to suppliers and procurement processes

4. Gift and Hospitality Declaration: Optional section for declaring any significant gifts or hospitality received

5. Professional Memberships: Declaration of membership in professional bodies or industry associations that might influence decision-making

What schedules should be included in a Declaration Of Interest Form?

1. Guidance Notes: Detailed instructions on how to complete each section of the form and explanations of what constitutes a declarable interest

2. Relevant Legislation Extract: Summary of key legislative requirements and consequences of non-disclosure

3. Update Log: Record of previous declarations and updates made to the declaration

4. Related Party List: Template for listing related parties and their relevant interests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Germany

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Conflict of Interest
Material Interest
Close Family Member
Related Party
Financial Interest
Professional Association
Declarant
Reportable Interest
Business Relationship
Outside Employment
Substantial Shareholding
Commercial Interest
Connected Person
Pecuniary Interest
Non-Pecuniary Interest
Gift
Hospitality
Intellectual Property Rights
Research Interest
Professional Activity
Consultancy
Associated Entity
Controlling Interest
Beneficial Ownership
Secondary Employment
Public Office
Remunerated Activity
Significant Investment
Commercial Enterprise
Advisory Position
Relevant Industries

Financial Services

Public Administration

Healthcare

Education

Research and Development

Manufacturing

Professional Services

Non-Profit Organizations

Technology

Energy

Construction

Pharmaceuticals

Defense

Transportation

Telecommunications

Relevant Teams

Legal

Compliance

Human Resources

Finance

Procurement

Research and Development

Executive Leadership

Board of Directors

Operations

Project Management

Investment

Clinical Operations

Grant Administration

Public Relations

Business Development

Relevant Roles

Board Member

Executive Director

Managing Director

Chief Executive Officer

Chief Financial Officer

Department Head

Project Manager

Procurement Officer

Research Director

Public Official

Senior Administrator

Investment Manager

Clinical Director

Grant Administrator

Compliance Officer

Senior Consultant

Board Secretary

Financial Controller

Operations Manager

Human Resources Director

Industries
German Anti-Corruption Act (Antikorruptionsgesetz): Primary legislation governing the prevention of corruption and requiring disclosure of potential conflicts of interest in both public and private sectors
German Corporate Governance Code (Deutscher Corporate Governance Kodex): Sets standards for good corporate governance including requirements for disclosure of conflicts of interest for board members and executives
German Federal Data Protection Act (Bundesdatenschutzgesetz - BDSG): Regulates the collection and processing of personal data, which is relevant when gathering information for the declaration of interest
German Civil Code (Bürgerliches Gesetzbuch - BGB) §§ 241, 242: Establishes general principles of good faith and fiduciary duties, which include the obligation to disclose conflicts of interest
Act on Administrative Procedures (Verwaltungsverfahrensgesetz - VwVfG) § 20, 21: Specifies rules about conflicts of interest for public officials and when they must exclude themselves from official actions
German Competition Act (Gesetz gegen Wettbewerbsbeschränkungen - GWB): Contains provisions regarding competitive neutrality and the disclosure of business interests that could affect fair competition
Public Officials Law (Beamtenrecht): Specifies obligations for public servants regarding disclosure of secondary employment and other interests that might conflict with their duties
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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