Legal Templates
Vat Declaration Form

Vat Declaration Form for Germany

Vat Declaration Form Template for Germany

A German VAT Declaration Form (Umsatzsteuererklärung) is a mandatory tax document required under German tax law for businesses registered for VAT in Germany. This form requires detailed reporting of all taxable transactions, including domestic sales, intra-EU supplies, imports, exports, and input VAT claims. The document must comply with German tax regulations, particularly the Umsatzsteuergesetz (UStG) and related VAT implementation regulations. It serves as an official declaration of VAT obligations and entitlements for a specified reporting period, typically submitted electronically through the ELSTER system.

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What is a Vat Declaration Form?

The VAT Declaration Form is a crucial compliance document required by German tax law for businesses registered for VAT in Germany. This form must be submitted regularly (monthly, quarterly, or annually) depending on the business's VAT liability threshold. The document captures all VAT-relevant transactions including domestic sales, EU transactions, imports, exports, and input VAT claims. It serves as the basis for VAT payments or refunds and must comply with the German Value Added Tax Act (Umsatzsteuergesetz - UStG) and related regulations. The form needs to be submitted electronically through the ELSTER system, Germany's official electronic tax filing platform. Accuracy in completing this declaration is essential as it forms part of the business's tax records and may be subject to audit by German tax authorities.

What sections should be included in a Vat Declaration Form?

1. Business Identification Details: Company name, tax number, VAT ID number, reporting period, and responsible tax office

2. Taxable Supplies: Declaration of supplies subject to standard VAT rate (19%), reduced rate (7%), and zero-rated supplies

3. Intra-EU Transactions: Details of intra-Community supplies and acquisitions

4. Input VAT: Deductible input VAT from domestic purchases, imports, and intra-EU acquisitions

5. Special Transactions: Reverse charge transactions and other special scheme transactions

6. VAT Calculation: Total VAT payable or refundable amount calculation

7. Declaration Statement: Confirmation of accuracy and completeness of the declaration, including signature and date

What sections are optional to include in a Vat Declaration Form?

1. Import VAT: Section for businesses that import goods from outside the EU

2. Agricultural and Forestry: Special section for businesses using the agricultural and forestry flat-rate scheme

3. Construction Services: Section for reporting reverse charge construction services

4. Real Estate: Section for reporting VAT related to real estate transactions and rentals

5. Small Business Scheme: Section for businesses operating under the small business scheme (Kleinunternehmerregelung)

What schedules should be included in a Vat Declaration Form?

1. Schedule A - Detailed Transaction List: Itemized list of significant individual transactions affecting VAT calculation

2. Schedule B - Input VAT Breakdown: Detailed breakdown of input VAT claims by category

3. Schedule C - EU Sales List Reference: Cross-reference to submitted EU Sales Lists for the period

4. Appendix 1 - Supporting Calculations: Detailed calculations supporting the main VAT return figures

5. Appendix 2 - Special Scheme Documentation: Additional documentation required for any special VAT schemes being used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Germany

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Taxable Person
Tax Period
Turnover
Input VAT
Output VAT
Reverse Charge
Place of Supply
Intra-Community Supply
Intra-Community Acquisition
Zero-Rated Supply
Exempt Supply
Standard Rate
Reduced Rate
Taxable Amount
Tax Point
Business Assets
Fixed Establishment
Import VAT
Export Supply
Self-Supply
Taxable Turnover
Small Business Scheme
VAT Identification Number
Tax Office
Reporting Period
Consideration
Electronic Services
Chain Transaction
Triangular Transaction
Tax Representative
Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Technology

Healthcare

Hospitality

E-commerce

Real Estate

Financial Services

Agriculture

Transportation

Energy

Telecommunications

Education

Relevant Teams

Finance

Accounting

Tax

Treasury

Compliance

Legal

Internal Audit

Relevant Roles

Tax Manager

Finance Director

Chief Financial Officer

Accountant

Financial Controller

Tax Consultant

Finance Manager

Accounts Payable Manager

Treasury Manager

VAT Specialist

Tax Compliance Officer

Financial Reporting Manager

Industries
Umsatzsteuergesetz (UStG): German Value Added Tax Act - The primary legislation governing VAT in Germany, defining taxable transactions, tax rates, input tax deduction, and filing requirements
Umsatzsteuer-Durchführungsverordnung (UStDV): VAT Implementation Regulation - Detailed rules and procedures for implementing the VAT Act, including specific requirements for invoices and record-keeping
EU VAT Directive 2006/112/EC: European Union directive providing the common framework for VAT across EU member states, which German VAT law must comply with
Abgabenordnung (AO): German Fiscal Code - General tax procedures and obligations, including rules about tax declarations, assessments, and liability
ELSTER-Verordnung: Electronic Tax Return Regulation - Rules governing the mandatory electronic filing of VAT returns through the ELSTER system
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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