The House Rent Declaration Form is a crucial document in German residential tenancy, designed to establish and formalize the rental relationship between landlords and tenants. This document is required whenever a residential property is leased in Germany and must comply with the strict requirements of German tenancy law, particularly the German Civil Code (BGB) and various regional regulations. The form serves multiple purposes: it protects both parties' rights, ensures legal compliance, and provides a clear framework for the rental relationship. The document must include specific details about the property, rental terms, and obligations, while adhering to Germany's tenant-friendly legal system. It's particularly important to note that a properly structured House Rent Declaration Form helps prevent future disputes and ensures that all aspects of the rental agreement are clearly documented and legally enforceable.
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1. Parties (Vertragsparteien): Identification and contact details of landlord(s) and tenant(s)
2. Background (Vorbemerkung): Brief context of the rental agreement and property overview
3. Definitions (Begriffsbestimmungen): Key terms used throughout the agreement
4. Rental Property Details (Mietobjekt): Detailed description of the rental property, including address, size, and included spaces
5. Rental Period (Mietzeit): Term of the rental agreement, whether fixed-term or indefinite
6. Rent and Deposits (Miete und Kaution): Base rent amount, security deposit, and payment terms
7. Operating Costs (Betriebskosten): Breakdown of additional costs and utilities, including heating and water
8. Usage Rights and Obligations (Nutzungsrechte und Pflichten): Permitted use of property and maintenance responsibilities
9. House Rules (Hausordnung): Basic rules for property use and communal living
10. Maintenance and Repairs (Instandhaltung und Reparaturen): Responsibilities for property maintenance and repairs
11. Notice Requirements (Kündigungsbestimmungen): Terms and conditions for termination of the rental agreement
12. Keys and Security (Schlüssel und Sicherheit): Details about keys provided and security measures
13. Final Provisions (Schlussbestimmungen): Legal framework, governing law, and severability clause
1. Furnished Property Details (Einrichtungsdetails): Used when renting a furnished property, including inventory list
2. Parking Arrangements (Parkplatzregelung): Required when parking space is included in the rental
3. Pet Provisions (Tierhaltung): Needed when addressing permission or prohibition of pets
4. Commercial Use (Gewerbliche Nutzung): Required when partial commercial use is permitted
5. Garden Use (Gartennutzung): Included when property includes garden access and maintenance requirements
6. Renovation Clauses (Renovierungsklauseln): Special provisions for planned renovations or required cosmetic repairs
7. Subletting Provisions (Untervermietung): Terms for subletting if permitted
8. Energy Efficiency Details (Energieeffizienz): Required for properties needing specific energy efficiency declarations
1. Property Handover Protocol (Übergabeprotokoll): Detailed condition report of the property at handover
2. Operating Costs Breakdown (Betriebskostenaufstellung): Detailed list of all operating costs and their calculation
3. House Rules Document (Hausordnung): Complete house rules and regulations
4. Heating Cost Allocation (Heizkostenabrechnung): Methodology for calculating and allocating heating costs
5. Maintenance Schedule (Wartungsplan): Schedule of regular maintenance and responsibilities
6. Floor Plan (Grundriss): Detailed floor plan of the rental property
7. Energy Performance Certificate (Energieausweis): Property's energy efficiency certification
8. Inventory List (Inventarliste): For furnished properties, detailed list of included furniture and equipment
Relevant legal definitions
Mietobjekt (Rental Property)
Vermieter (Landlord)
Mieter (Tenant)
Mitmieter (Co-tenant)
Mietzeit (Rental Period)
Werktage (Working Days)
Betriebskosten (Operating Costs)
Nebenkosten (Ancillary Costs)
Kaltmiete (Base Rent)
Warmmiete (Rent Including Heating)
Kaution (Security Deposit)
Wohnfläche (Living Space)
Gemeinschaftsflächen (Common Areas)
Hausordnung (House Rules)
Schönheitsreparaturen (Cosmetic Repairs)
Kleinreparaturen (Minor Repairs)
Mietpreisbremse (Rent Control)
Abrechnungsperiode (Accounting Period)
Nebenwohnung (Secondary Residence)
Hauptwohnung (Primary Residence)
Kündigungsfrist (Notice Period)
Übergabeprotokoll (Handover Protocol)
Wirtschaftseinheit (Economic Unit)
Mietjahr (Rental Year)
Wohnraum (Living Space)
Heizperiode (Heating Period)
Sockelbetrag (Base Amount)
Mietminderung (Rent Reduction)
Untervermietung (Subletting)
Einzugsermächtigung (Direct Debit Authorization)
Vermieter (Landlord)
Mieter (Tenant)
Mitmieter (Co-tenant)
Mietzeit (Rental Period)
Werktage (Working Days)
Betriebskosten (Operating Costs)
Nebenkosten (Ancillary Costs)
Kaltmiete (Base Rent)
Warmmiete (Rent Including Heating)
Kaution (Security Deposit)
Wohnfläche (Living Space)
Gemeinschaftsflächen (Common Areas)
Hausordnung (House Rules)
Schönheitsreparaturen (Cosmetic Repairs)
Kleinreparaturen (Minor Repairs)
Mietpreisbremse (Rent Control)
Abrechnungsperiode (Accounting Period)
Nebenwohnung (Secondary Residence)
Hauptwohnung (Primary Residence)
Kündigungsfrist (Notice Period)
Übergabeprotokoll (Handover Protocol)
Wirtschaftseinheit (Economic Unit)
Mietjahr (Rental Year)
Wohnraum (Living Space)
Heizperiode (Heating Period)
Sockelbetrag (Base Amount)
Mietminderung (Rent Reduction)
Untervermietung (Subletting)
Einzugsermächtigung (Direct Debit Authorization)
Clauses
Property Description
Term and Duration
Rent Payment
Security Deposit
Operating Costs
Utilities and Services
Maintenance and Repairs
Property Use
House Rules
Alterations and Improvements
Insurance
Access Rights
Notice and Termination
Assignment and Subletting
Quiet Enjoyment
Health and Safety
Registration Requirements
Energy Efficiency
Heating and Ventilation
Waste Management
Keys and Security
Fixtures and Fittings
Pet Provisions
Force Majeure
Dispute Resolution
Data Protection
Severability
Governing Law
Amendment and Modification
Entire Agreement
Term and Duration
Rent Payment
Security Deposit
Operating Costs
Utilities and Services
Maintenance and Repairs
Property Use
House Rules
Alterations and Improvements
Insurance
Access Rights
Notice and Termination
Assignment and Subletting
Quiet Enjoyment
Health and Safety
Registration Requirements
Energy Efficiency
Heating and Ventilation
Waste Management
Keys and Security
Fixtures and Fittings
Pet Provisions
Force Majeure
Dispute Resolution
Data Protection
Severability
Governing Law
Amendment and Modification
Entire Agreement
Relevant Industries
Real Estate
Property Management
Residential Housing
Legal Services
Property Investment
Social Housing
Real Estate Development
Housing Administration
Relevant Teams
Legal
Real Estate Operations
Property Management
Tenant Relations
Compliance
Contract Administration
Housing Services
Document Management
Property Portfolio Administration
Residential Leasing
Relevant Roles
Property Manager
Real Estate Agent
Legal Counsel
Housing Administrator
Rental Contract Specialist
Property Management Director
Leasing Manager
Real Estate Operations Manager
Compliance Officer
Tenant Relations Manager
Property Portfolio Manager
Housing Services Coordinator
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