The Beneficial Ownership Declaration is a mandatory document required for legal entities registered in the Netherlands, implemented as part of the country's anti-money laundering and corporate transparency framework. This declaration became a requirement following the implementation of EU Anti-Money Laundering Directives into Dutch law, particularly through the Wwft and the UBO registration requirements in the Commercial Register. The document serves to identify natural persons who ultimately own or control legal entities, helping prevent financial crime and ensuring transparency in corporate structures. It must be filed with the Dutch Chamber of Commerce (KvK) and updated when ownership changes occur.
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1. Declaration Details: Information about the declaring entity, including registered name, address, registration number, and legal form
2. Declarant Information: Details of the person making the declaration, including their position and authority to make the declaration
3. Direct Ownership Information: Details of all direct shareholders holding 25% or more of shares/voting rights
4. Ultimate Beneficial Ownership Declaration: Identification and details of all ultimate beneficial owners meeting the 25% threshold or having effective control
5. Control Structure: Description of how control is exercised through ownership, voting rights, or other means
6. Supporting Documentation: List of documents provided to verify the declared information
7. Certification: Formal declaration of accuracy and completeness, with commitment to update if changes occur
1. Indirect Ownership Structure: To be included when there are intermediate entities between direct shareholders and ultimate beneficial owners
2. Senior Managing Officials: To be included when no natural persons can be identified as UBOs through ownership or control
3. Trust or Similar Legal Arrangement: Special section for when the ownership involves trusts or similar legal arrangements
4. PEP Status Declaration: Declaration regarding whether any UBO is a Politically Exposed Person
5. Historical Ownership Information: To be included when there have been significant ownership changes in the past year
1. Appendix A - Ownership Structure Chart: Visual representation of the complete ownership structure including percentages
2. Appendix B - UBO Documentation: Copies of identification documents and proof of address for each UBO
3. Appendix C - Corporate Documentation: Relevant corporate documents supporting the ownership structure (e.g., shareholders register, articles of association)
4. Appendix D - Source of Wealth Documentation: Documentation supporting the source of wealth of UBOs where required
Relevant legal definitions
Ultimate Beneficial Owner
Control
Direct Ownership
Indirect Ownership
Legal Entity
Ownership Interest
Voting Rights
Effective Control
Senior Managing Official
Politically Exposed Person
Share Capital
Declarant
Group Structure
Intermediate Holding Entity
Control Agreement
Shareholders' Agreement
Trust
Corporate Services Provider
Chamber of Commerce
Commercial Register
Pseudo-UBO
Controlling Interest
Legal Arrangement
Natural Person
Qualifying Holding
Register of Ultimate Beneficial Owners
Wwft
Source of Wealth
Source of Funds
Chain of Ownership
Voting Power
Economic Interest
Corporate Governance
Material Influence
Beneficial Interest
Control
Direct Ownership
Indirect Ownership
Legal Entity
Ownership Interest
Voting Rights
Effective Control
Senior Managing Official
Politically Exposed Person
Share Capital
Declarant
Group Structure
Intermediate Holding Entity
Control Agreement
Shareholders' Agreement
Trust
Corporate Services Provider
Chamber of Commerce
Commercial Register
Pseudo-UBO
Controlling Interest
Legal Arrangement
Natural Person
Qualifying Holding
Register of Ultimate Beneficial Owners
Wwft
Source of Wealth
Source of Funds
Chain of Ownership
Voting Power
Economic Interest
Corporate Governance
Material Influence
Beneficial Interest
Clauses
Declaration of Accuracy
Ownership Disclosure
Control Structure
Verification and Documentation
Information Updates
Privacy and Data Protection
Regulatory Compliance
Certification
Supporting Evidence
Change Notification
Authority to Declare
Information Accuracy
Record Keeping
Cooperation with Authorities
Personal Data Processing
Documentation Requirements
Representation and Warranties
UBO Details
Source of Wealth Declaration
PEP Status Declaration
Ownership Disclosure
Control Structure
Verification and Documentation
Information Updates
Privacy and Data Protection
Regulatory Compliance
Certification
Supporting Evidence
Change Notification
Authority to Declare
Information Accuracy
Record Keeping
Cooperation with Authorities
Personal Data Processing
Documentation Requirements
Representation and Warranties
UBO Details
Source of Wealth Declaration
PEP Status Declaration
Relevant Industries
Financial Services
Banking
Insurance
Real Estate
Professional Services
Legal Services
Corporate Services
Manufacturing
Retail
Technology
Healthcare
Energy
Transportation
Construction
Hospitality
Trading
Investment Management
Private Equity
Relevant Teams
Legal
Compliance
Finance
Corporate Governance
Risk Management
Regulatory Affairs
Company Secretariat
Corporate Services
Due Diligence
Treasury
Relevant Roles
Compliance Officer
Legal Counsel
Corporate Secretary
Chief Financial Officer
Risk Manager
Company Director
Board Member
Managing Director
Governance Officer
Money Laundering Reporting Officer
Due Diligence Officer
Corporate Governance Manager
Regulatory Affairs Manager
General Counsel
Finance Director
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