Beneficial Ownership Declaration for New Zealand

Beneficial Ownership Declaration Template for New Zealand

A formal declaration document used in New Zealand to identify and verify the ultimate beneficial owners of legal entities, in compliance with the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 and Companies Act 1993. This document captures detailed information about individuals who ultimately own or control an entity, including their personal details, the nature and extent of their ownership interest, and control mechanisms. It serves as a critical tool for maintaining transparency in corporate ownership structures and supporting New Zealand's efforts to prevent financial crimes.

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What is a Beneficial Ownership Declaration?

The Beneficial Ownership Declaration is a crucial document required under New Zealand's regulatory framework to promote corporate transparency and combat financial crimes. This declaration is typically required when establishing new business relationships with reporting entities, during company incorporation, when updating ownership records, or when engaging with regulated services. The document must comply with the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 and the Companies Act 1993, containing detailed information about individuals who ultimately own or control an entity. It includes personal identification details, the nature and extent of ownership interests, and control mechanisms. The declaration helps reporting entities conduct proper customer due diligence and assists authorities in maintaining accurate records of corporate ownership structures.

What sections should be included in a Beneficial Ownership Declaration?

1. Declaration Details: Basic information including date of declaration, entity name, registration number, and registered address

2. Declarant Information: Details of the person making the declaration, including their name, position, and relationship to the entity

3. Entity Information: Comprehensive details about the entity including legal structure, jurisdiction of incorporation, and business activities

4. Beneficial Ownership Information: Details of all beneficial owners including full names, dates of birth, residential addresses, nationalities, and nature/extent of ownership interest

5. Control Structure: Description of how control is exercised over the entity, including voting rights and other means of control

6. Verification Statement: Declaration confirming the accuracy of the information provided and commitment to update if changes occur

7. Signature Block: Space for signature, date, and witness details if required

What sections are optional to include in a Beneficial Ownership Declaration?

1. Intermediate Owners: Required when there are corporate entities or trusts in the ownership chain between the declaring entity and the ultimate beneficial owners

2. Political Exposure Declaration: Required when any beneficial owner is a Politically Exposed Person (PEP) or has close ties to a PEP

3. Third Party Authorizations: Required when the declaration is being made by someone other than a director or officer of the entity

4. Change History: Optional section tracking historical changes in beneficial ownership, useful for entities with frequent ownership changes

What schedules should be included in a Beneficial Ownership Declaration?

1. Ownership Structure Chart: Visual representation of the ownership and control structure showing all entities and individuals in the chain

2. Supporting Documents Checklist: List of required supporting documents such as passport copies, proof of address, and corporate documents

3. Definitions Schedule: Detailed definitions of key terms used in the declaration, particularly technical terms relating to beneficial ownership

4. Verification Documents: Copies of identity documents, proof of address, and other supporting documentation for beneficial owners

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Insurance

Real Estate

Legal Services

Accounting

Trust and Company Services

Gaming and Gambling

Investment Services

Retail

Manufacturing

Technology

Mining and Resources

Healthcare

Construction

Agriculture

Relevant Teams

Legal

Compliance

Risk Management

Corporate Governance

Executive Leadership

Administrative Services

Corporate Services

Regulatory Affairs

Due Diligence

Relevant Roles

Compliance Officer

Money Laundering Reporting Officer

Company Director

Company Secretary

Legal Counsel

Risk Manager

Chief Executive Officer

Chief Financial Officer

Corporate Governance Officer

Due Diligence Officer

AML Specialist

Regulatory Affairs Manager

Company Administrator

Trust Administrator

Corporate Services Manager

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What is a Beneficial Ownership Declaration?

What sections should be included in a Beneficial Ownership Declaration?

What sections are optional to include in a Beneficial Ownership Declaration?

What schedules should be included in a Beneficial Ownership Declaration?

Authors

Alex Denne

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