The Salary Reference Letter is a fundamental employment document widely used in the Malaysian business environment. It serves as an official verification tool for employees who need to prove their employment status and income for various purposes such as visa applications, mortgage or loan applications, rental agreements, or new employment opportunities. The document, governed by Malaysian employment law including the Employment Act 1955 and Personal Data Protection Act 2010, typically includes current employment status, position, length of service, salary details, and may also cover additional compensation or benefits. The letter must be issued on company letterhead and signed by authorized personnel to ensure its validity and legal standing.
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1. Letter Header: Company letterhead including full company name, address, and contact information
2. Date: Current date of letter issuance
3. Recipient Details: Name and address of the intended recipient (if known) or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is a salary reference letter
5. Employee Information: Full name, employee ID (if applicable), and position of the employee
6. Employment Confirmation: Current employment status, start date, and nature of employment (full-time/part-time)
7. Salary Information: Current salary, payment frequency, and currency
8. Closing: Standard closing statement, signature block with name and title of authorized signatory
1. Performance Statement: Brief statement about employee's performance, used when specifically requested
2. Additional Benefits: Information about other compensation or benefits, included when relevant to the letter's purpose
3. Previous Positions: List of previous positions held within the company, added for comprehensive employment history
4. Purpose Statement: Specific statement about the purpose of the letter (e.g., mortgage application, visa application), included when known
5. Contact Information: Details of a contact person for verification purposes, added when required by recipient
1. Salary History Schedule: Detailed breakdown of salary history including increments and adjustments, attached when long-term salary history is requested
2. Benefits Schedule: Comprehensive list of benefits and allowances, included when detailed compensation information is required
3. Employment History Appendix: Detailed chronological listing of positions and responsibilities, used for comprehensive employment verification
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Government
Telecommunications
Energy
Transportation
Real Estate
Non-Profit Organizations
Relevant Teams
Human Resources
Finance
Administration
Legal
Payroll
Corporate Secretariat
Executive Office
Operations
Relevant Roles
Human Resources Director
HR Manager
Compensation and Benefits Manager
HR Operations Manager
Personnel Manager
Department Head
Finance Director
Chief Financial Officer
Company Secretary
Managing Director
Chief Executive Officer
HR Administrator
Payroll Manager
HR Business Partner
Office Manager
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