The Staff Recommendation Letter is a vital professional document used in the Malaysian business environment when an employee seeks new employment opportunities or academic advancement. This document, regulated under Malaysian employment law, serves as a formal testimonial of an employee's performance, character, and capabilities during their tenure with the current or former employer. The letter typically includes details about the employment period, roles and responsibilities, key achievements, and personal qualities, while carefully adhering to legal requirements regarding privacy and data protection. Staff Recommendation Letters are particularly important in the Malaysian context where formal references carry significant weight in hiring decisions and professional advancement. The document must be crafted to balance positive advocacy for the employee with honest, factual representation, while avoiding any potential legal issues under Malaysian law.

1. Letter Header: Company letterhead, date, and recipient's contact details if known

2. Salutation: Professional greeting, preferably addressing a specific person if known

3. Introduction: Writer's introduction, relationship to the employee, and purpose of the letter

4. Employment Context: Duration of employment, position(s) held, and basic responsibilities

5. Performance Assessment: Evaluation of the employee's work quality, skills, and achievements

6. Character Reference: Commentary on the employee's personal qualities, work ethic, and interpersonal skills

7. Closing Statement: Strong recommendation statement and invitation for further contact if needed

8. Signature Block: Writer's name, title, contact information, and company details