Commercial Cleaning Contract for India

Commercial Cleaning Contract Template for India

A comprehensive legal agreement governed by Indian law that establishes the terms and conditions for professional cleaning services in a commercial context. This contract outlines the scope of cleaning services, performance standards, pricing structures, and operational requirements while ensuring compliance with Indian labor laws, environmental regulations, and safety standards. The document incorporates specific provisions for service quality metrics, staff management, liability allocation, and dispute resolution mechanisms, tailored to meet the requirements of commercial cleaning operations within the Indian business environment.

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What is a Commercial Cleaning Contract?

This Commercial Cleaning Contract is essential for businesses in India seeking to formalize their cleaning service arrangements while ensuring compliance with local regulations. The document is designed for use when engaging professional cleaning services for commercial properties, offices, or facilities, establishing clear parameters for service delivery, quality standards, and operational requirements. It incorporates provisions compliant with Indian contract law, labor regulations, and environmental standards, while addressing specific needs such as service schedules, staff management, and performance metrics. The contract is particularly relevant in the post-pandemic context, where enhanced cleaning protocols and documentation have become crucial for business operations. It provides a structured framework for managing the service provider relationship, risk allocation, and dispute resolution within the Indian legal jurisdiction.

What sections should be included in a Commercial Cleaning Contract?

1. Parties: Identifies the service provider and client with full legal names and addresses

2. Background: Brief context of the agreement and purpose of engaging cleaning services

3. Definitions: Key terms used throughout the agreement including Premises, Services, Service Standards, etc.

4. Scope of Services: Detailed outline of cleaning services to be provided, including frequency and areas covered

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Payment Terms: Fees, payment schedule, invoicing process, and price adjustment mechanisms

7. Service Provider Obligations: Key responsibilities including staff, equipment, materials, and compliance requirements

8. Client Obligations: Access to premises, utilities provision, and other client responsibilities

9. Service Standards: Quality standards, KPIs, and performance measurement criteria

10. Staff and Training: Requirements for staff qualifications, training, and conduct

11. Health and Safety: Safety protocols, risk management, and compliance with health regulations

12. Insurance and Liability: Required insurance coverage and liability allocation between parties

13. Confidentiality: Protection of confidential information and data privacy requirements

14. Termination: Grounds for termination, notice periods, and post-termination obligations

15. Dispute Resolution: Process for resolving disputes, including mediation and jurisdiction

16. General Provisions: Standard clauses including notices, amendments, and governing law

What sections are optional to include in a Commercial Cleaning Contract?

1. Environmental Requirements: Used when specific environmental standards or green cleaning practices are required

2. Security Requirements: Include when cleaning services are provided in high-security premises or during sensitive hours

3. Specialized Cleaning Services: Add when contract includes non-standard cleaning services like facade cleaning or specialized equipment cleaning

4. Pandemic Protocols: Include specific procedures and requirements during health emergencies

5. Subcontracting: Include when subcontracting of services is permitted

6. Equipment Provision: Used when specific arrangements exist for equipment provision between parties

7. Performance Bonds: Include when financial security for performance is required

8. Transition Services: Add when handover from previous service provider needs to be managed

What schedules should be included in a Commercial Cleaning Contract?

1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and methods for each area

2. Schedule B - Service Locations: List and details of all premises covered under the contract

3. Schedule C - Price Schedule: Detailed breakdown of costs, rates, and any variable pricing elements

4. Schedule D - Performance Standards: Specific KPIs, measurement methods, and reporting requirements

5. Schedule E - Approved Cleaning Products: List of approved cleaning materials and chemicals

6. Schedule F - Staff Requirements: Detailed staffing requirements, qualifications, and training needs

7. Schedule G - Equipment List: Inventory of cleaning equipment to be used or provided

8. Appendix 1 - Incident Report Form: Standard form for reporting incidents or accidents

9. Appendix 2 - Quality Inspection Checklist: Checklist for regular service quality inspections

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Retail

Healthcare

Education

Hospitality

Industrial Manufacturing

Information Technology

Banking and Financial Services

Professional Services

Logistics and Warehousing

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Administration

Compliance

Property Management

Contract Management

Vendor Management

Health and Safety

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Legal Counsel

Contract Administrator

Building Services Manager

Compliance Officer

Health and Safety Manager

Business Operations Manager

Administrative Services Manager

Vendor Management Specialist

Chief Operating Officer

General Manager

Housekeeping Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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