Commercial Cleaning Contract for Malaysia

Commercial Cleaning Contract Template for Malaysia

A comprehensive legal agreement governed by Malaysian law that establishes the terms and conditions for professional cleaning services in commercial premises. This document outlines the scope of cleaning services, performance standards, payment terms, and compliance requirements with Malaysian regulations including the Occupational Safety and Health Act 1994 and Environmental Quality Act 1974. It includes detailed specifications for cleaning operations, staff requirements, insurance obligations, and dispute resolution procedures, while ensuring alignment with local business practices and regulatory requirements.

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What is a Commercial Cleaning Contract?

The Commercial Cleaning Contract serves as a legally binding agreement between cleaning service providers and commercial clients in Malaysia, essential for businesses requiring professional cleaning services for their premises. This document is designed to comply with Malaysian legislation, including employment laws, safety regulations, and environmental standards. It comprehensively covers service specifications, performance metrics, liability provisions, and operational requirements while protecting both parties' interests. The contract is particularly important in today's environment where cleanliness and sanitation standards have become crucial for business operations, incorporating both traditional cleaning requirements and enhanced hygiene protocols.

What sections should be included in a Commercial Cleaning Contract?

1. Parties: Identifies and provides full details of the service provider and client

2. Background: Context of the agreement and brief description of the parties' intention

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Detailed description of cleaning services to be provided

5. Term and Renewal: Duration of the contract and renewal provisions

6. Payment Terms: Fees, payment schedule, invoicing, and payment methods

7. Service Provider Obligations: Key responsibilities and commitments of the cleaning company

8. Client Obligations: Requirements and responsibilities of the client

9. Equipment and Materials: Provisions regarding cleaning supplies and equipment

10. Health and Safety: Safety protocols and compliance with OSHA requirements

11. Staff and Training: Requirements for cleaning staff and their training

12. Insurance and Liability: Insurance requirements and liability allocation

13. Confidentiality: Protection of confidential information

14. Termination: Conditions and process for contract termination

15. Force Majeure: Provisions for unforeseen circumstances

16. Governing Law: Specification of Malaysian law as governing law

17. Dispute Resolution: Process for handling disputes

What sections are optional to include in a Commercial Cleaning Contract?

1. Environmental Standards: Additional environmental compliance requirements for environmentally sensitive facilities

2. Security Requirements: Special security protocols for high-security facilities

3. Specialized Cleaning Protocols: For facilities requiring specific cleaning standards (e.g., medical facilities, food processing)

4. Performance Bonds: Requirements for performance bonds in high-value contracts

5. Subcontracting: Terms for allowing or prohibiting subcontracting of services

6. Emergency Services: Provisions for emergency or after-hours cleaning services

7. Intellectual Property: IP provisions if proprietary cleaning methods or systems are involved

8. Non-Compete: Restrictions on providing services to competitors

What schedules should be included in a Commercial Cleaning Contract?

1. Schedule A - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule B - Pricing Schedule: Detailed pricing for different services and areas

3. Schedule C - Premises Details: Floor plans and specific areas to be cleaned

4. Schedule D - Approved Cleaning Products: List of approved cleaning products and materials

5. Schedule E - Performance Metrics: KPIs and service level agreements

6. Schedule F - Staff Requirements: Specific staffing requirements and qualifications

7. Appendix 1 - Health and Safety Procedures: Detailed safety protocols and procedures

8. Appendix 2 - Emergency Contact Information: List of key contacts for both parties

9. Appendix 3 - Quality Control Checklists: Forms and checklists for quality monitoring

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Retail

Healthcare

Education

Hospitality

Industrial Manufacturing

Office Buildings

Shopping Centers

Food Service

Banking and Financial Services

Technology Parks

Logistics and Warehousing

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Risk and Compliance

Property Management

Building Services

Administration

Contract Management

Health and Safety

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Contract Administrator

Health and Safety Officer

Building Services Manager

Maintenance Supervisor

Operations Manager

Legal Counsel

Risk Manager

Commercial Director

Chief Operating Officer

Office Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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