Commercial Cleaning Contract for Philippines

Commercial Cleaning Contract Template for Philippines

A comprehensive legal agreement governed by Philippine law that establishes the terms and conditions for professional cleaning services in commercial settings. This contract outlines the scope of cleaning services, performance standards, payment terms, and compliance requirements with Philippine labor and environmental regulations. It includes detailed specifications for cleaning operations, staff requirements, health and safety protocols, and environmental considerations, while ensuring alignment with local business practices and regulatory requirements under Philippine jurisdiction.

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What is a Commercial Cleaning Contract?

The Commercial Cleaning Contract is essential for businesses operating in the Philippines that require professional cleaning services for their commercial premises. This document is designed to comply with Philippine legislation, including labor laws, environmental regulations, and health and safety standards. It is typically used when a business wants to engage a professional cleaning service provider on a regular, ongoing basis. The contract comprehensively covers service specifications, performance standards, liability provisions, and operational requirements while ensuring compliance with local regulations. It's particularly important in the Philippine context where specific requirements exist for employee benefits, environmental protection, and business licensing. The document typically includes detailed schedules for cleaning specifications, pricing, and quality standards, making it suitable for various commercial environments from office buildings to retail spaces.

What sections should be included in a Commercial Cleaning Contract?

1. Parties: Identification of the service provider and the client, including full legal names, registration details, and addresses

2. Background: Brief context of the agreement and the parties' intentions to enter into a cleaning services arrangement

3. Definitions: Definitions of key terms used throughout the contract

4. Scope of Services: Detailed description of the cleaning services to be provided, including locations, frequency, and specific tasks

5. Term and Renewal: Duration of the contract and conditions for renewal or extension

6. Payment Terms: Fees, payment schedule, invoicing procedures, and payment methods

7. Service Provider Obligations: Key responsibilities of the cleaning company, including staffing, equipment, supplies, and quality standards

8. Client Obligations: Responsibilities of the client, including access, utilities, and cooperation requirements

9. Health and Safety: Safety protocols, compliance with regulations, and handling of hazardous materials

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Confidentiality: Protection of confidential information and data privacy requirements

12. Termination: Grounds for termination, notice requirements, and consequences of termination

13. General Provisions: Standard legal clauses including governing law, notices, and dispute resolution

What sections are optional to include in a Commercial Cleaning Contract?

1. Environmental Standards: Specific environmental requirements and green cleaning practices, used when the client has particular environmental commitments

2. Security Requirements: Additional security protocols for sensitive locations or high-security facilities

3. Specialized Cleaning Services: Additional provisions for specialized cleaning services like medical facilities or food processing areas

4. Performance Metrics: Specific KPIs and measurement criteria, used when the client requires formal performance monitoring

5. Subcontracting: Terms governing the use of subcontractors, included when subcontracting is permitted

6. Force Majeure: Provisions for handling unforeseen circumstances, particularly relevant post-COVID

7. Equipment Storage: Terms for on-site storage of cleaning equipment and supplies, if required

8. Staff Training: Specific training requirements for cleaning staff, important for specialized facilities

What schedules should be included in a Commercial Cleaning Contract?

1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and quality standards for each area

2. Schedule B - Price Schedule: Detailed breakdown of costs, including regular services and additional services

3. Schedule C - Service Locations: List of all locations covered by the contract with specific requirements for each

4. Schedule D - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule E - Performance Standards: Detailed quality metrics and inspection criteria

6. Schedule F - Staff Requirements: Minimum staffing levels, qualifications, and training requirements

7. Appendix 1 - Safety Data Sheets: Safety information for all cleaning products to be used

8. Appendix 2 - Emergency Procedures: Emergency contact information and procedures

9. Appendix 3 - Reporting Templates: Standard forms for service reports, incident reports, and quality inspections

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Retail

Healthcare

Education

Hospitality

Office Buildings

Industrial

Food Service

Banking and Financial Services

Shopping Centers

Manufacturing

Warehousing

Technology Parks

Relevant Teams

Facilities Management

Operations

Procurement

Administration

Legal

Finance

Compliance

Property Management

Health and Safety

Building Services

Relevant Roles

Facility Manager

Operations Director

Property Manager

Procurement Manager

Contract Administrator

Building Superintendent

Business Owner

General Manager

Cleaning Services Manager

Health and Safety Officer

Operations Manager

Administrative Manager

Chief Operating Officer

Compliance Officer

Office Manager

Industries
Labor Code of the Philippines (Presidential Decree No. 442): Governs employment relationships, including minimum wage, working hours, overtime, holiday pay, and other labor standards that cleaning service providers must comply with
Occupational Safety and Health Standards (DOLE Department Order No. 198-18): Sets safety standards and requirements for workers, particularly relevant for handling cleaning chemicals and equipment
Environmental Management Bureau (EMB) Regulations: Regulations on proper disposal of cleaning chemicals and waste management procedures
Civil Code of the Philippines (Republic Act No. 386): Provides the basic framework for contracts, including formation, validity, and enforcement of contractual obligations
Consumer Act of the Philippines (Republic Act No. 7394): Protects clients' rights and establishes standards for service quality and fair business practices
Philippine Clean Water Act (Republic Act No. 9275): Regulates disposal of cleaning wastewater and protection of water resources
Social Security Law (Republic Act No. 11199): Mandates social security coverage for employees, including those in cleaning services
National Internal Revenue Code: Covers tax obligations and requirements for service contracts and business operations
Local Government Code (Republic Act No. 7160): Governs local business permits and licenses required for cleaning service operations
Data Privacy Act of 2012 (Republic Act No. 10173): Protects personal information of clients and employees that may be collected during contract execution
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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