Commercial Cleaning Contract for Malta

Commercial Cleaning Contract Template for Malta

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Commercial Cleaning Contract

"I need a Commercial Cleaning Contract for my three-story office building in Valletta, Malta, starting from March 1, 2025, with daily cleaning services during business hours and additional quarterly deep cleaning requirements."

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What is a Commercial Cleaning Contract?

The Commercial Cleaning Contract serves as a legally binding agreement between professional cleaning service providers and commercial clients in Malta. This document is essential when establishing a formal cleaning service arrangement for commercial premises, ensuring compliance with Maltese law and EU regulations. It outlines the scope of cleaning services, performance standards, payment terms, and operational requirements while incorporating necessary health and safety protocols. The agreement is particularly important for businesses seeking to maintain professional cleaning standards through a structured contractual relationship, protecting both parties' interests through clear delineation of responsibilities, liabilities, and service expectations. It includes comprehensive schedules for detailed specifications and is adaptable to various commercial environments while maintaining compliance with local employment, health and safety, and environmental regulations.

What sections should be included in a Commercial Cleaning Contract?

1. Parties: Identification of the cleaning service provider and the client, including full legal names, registration numbers, and registered addresses

2. Background: Brief context of the agreement and the parties' intentions to enter into a cleaning services arrangement

3. Definitions: Definitions of key terms used throughout the agreement to ensure clarity and prevent misinterpretation

4. Scope of Services: Detailed description of the cleaning services to be provided, including locations, frequency, and standard of service

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Payment Terms: Service fees, payment schedule, invoicing procedures, and late payment consequences

7. Service Provider Obligations: Key responsibilities of the cleaning company including staff, equipment, materials, and quality standards

8. Client Obligations: Client's responsibilities including access, facilities, utilities, and necessary information provision

9. Health and Safety: Health and safety requirements, compliance with regulations, and risk management procedures

10. Insurance and Liability: Insurance requirements, limitation of liability, and indemnification provisions

11. Staff and Employment: Requirements for staff qualifications, training, conduct, and compliance with employment laws

12. Confidentiality: Protection of confidential information and trade secrets of both parties

13. Force Majeure: Provisions for handling circumstances beyond parties' control

14. Governing Law: Specification of Maltese law as governing law and jurisdiction for disputes

15. General Provisions: Standard boilerplate clauses including notices, entire agreement, and severability

What sections are optional to include in a Commercial Cleaning Contract?

1. Environmental Standards: Specific environmental requirements and green cleaning practices, used when client requires eco-friendly services

2. Security Requirements: Additional security measures and clearances, important for high-security facilities

3. Specialized Cleaning Services: Additional provisions for specialized cleaning services like medical facilities or industrial cleaning

4. Performance Metrics: Specific KPIs and performance measurement criteria, used when detailed service level agreements are required

5. Subcontracting: Terms governing the use of subcontractors, if permitted

6. Equipment Storage: Provisions for on-site storage of cleaning equipment and materials, if required

7. Waste Management: Specific requirements for waste disposal and recycling, if part of the service scope

8. Emergency Services: Provisions for emergency or out-of-hours cleaning services

9. Data Protection: Additional data protection requirements, particularly important for cleaning services in offices with sensitive information

10. Change Control: Procedures for changing service specifications or contract terms, useful for long-term contracts

What schedules should be included in a Commercial Cleaning Contract?

1. Schedule 1 - Cleaning Specifications: Detailed cleaning tasks, frequencies, and quality standards for each area or facility

2. Schedule 2 - Price Schedule: Detailed breakdown of prices for different services, including any variable costs

3. Schedule 3 - Premises Details: List and details of all premises to be cleaned, including access arrangements

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5 - Staff Requirements: Specific requirements for staff qualifications, training, and uniforms

6. Schedule 6 - Service Level Agreement: Detailed performance metrics and quality assessment criteria

7. Schedule 7 - Health and Safety Procedures: Specific health and safety procedures and risk assessments

8. Appendix A - Cleaning Checklist: Daily/weekly/monthly cleaning task checklists

9. Appendix B - Incident Report Form: Template for reporting accidents, damages, or incidents

10. Appendix C - Quality Inspection Form: Template for regular quality inspections and assessments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Retail

Healthcare

Education

Hospitality

Financial Services

Manufacturing

Office Space Management

Industrial

Technology

Professional Services

Government and Public Sector

Relevant Teams

Operations

Facilities Management

Procurement

Legal

Administration

Property Management

Contract Management

Health and Safety

Compliance

Finance

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Contract Manager

Business Owner

Office Manager

Health and Safety Officer

Operations Manager

Commercial Director

Legal Counsel

Compliance Officer

Building Services Manager

Administrative Manager

General Manager

Industries
Employment and Industrial Relations Act (Chapter 452): Primary Maltese legislation governing employment relationships, working conditions, and industrial relations. Relevant for terms of service and worker protection in cleaning contracts.
Occupational Health and Safety Authority Act (Chapter 424): Regulates workplace safety and health standards, particularly important for cleaning operations involving chemicals and potentially hazardous activities.
Malta Civil Code (Chapter 16): Contains fundamental contract law provisions governing commercial agreements, including formation, execution, and termination of contracts.
Environment Protection Act (Chapter 549): Relevant for regulations regarding use of cleaning chemicals, waste disposal, and environmental protection measures.
Public Health Act (Chapter 465): Contains provisions relevant to hygiene standards and public health requirements in cleaning operations.
Services (Internal Market) Act: Implements EU Services Directive, relevant for service providers in the cleaning industry.
EU REACH Regulation (EC 1907/2006): European regulation concerning chemicals and their safe use, applicable to cleaning products used in commercial cleaning.
Work Place (Minimum Health and Safety Requirements) Regulations (S.L. 424.09): Subsidiary legislation specifying minimum safety requirements in workplaces, including for cleaning operations.
Data Protection Act (Chapter 586): Implements GDPR in Malta, relevant for handling any personal data of employees or client information.
Value Added Tax Act (Chapter 406): Governs VAT obligations for commercial cleaning services in Malta.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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