Regret Application Letter Template for Indonesia

The Regret Application Letter (Surat Penyesalan) is a crucial document in Indonesian workplace documentation, commonly used when an employee needs to formally acknowledge and express regret for a workplace incident, policy violation, or professional mistake. This document is recognized under Indonesian labor law and is frequently required as part of company disciplinary procedures. It serves multiple purposes: documenting the incident, demonstrating the employee's awareness and accountability, and establishing a formal record for HR purposes. The letter should be written in a professional tone, clearly stating the incident details, expressing sincere regret, and including commitments to prevent future occurrences. It's particularly important in maintaining transparent communication between employees and management while providing documentation for potential future reference in performance reviews or disciplinary actions.

1. Letter Header: Complete letterhead including date, reference number, and subject line (Perihal)

2. Recipient Details: Full name and title of the recipient, typically the direct supervisor or HR manager

3. Formal Greeting: Appropriate formal greeting in Indonesian business style

4. Personal Information: Writer's full name, employee ID, position, and department

5. Incident Description: Clear and factual description of the incident or mistake that occurred, including date and circumstances

6. Expression of Regret: Formal expression of regret and acknowledgment of the mistake

7. Impact Recognition: Acknowledgment of how the mistake affected the workplace or colleagues

8. Commitment to Improvement: Statement of commitment to prevent similar incidents in the future

9. Closing Statement: Formal closing with gratitude for consideration

10. Signature Block: Full name, signature, and date